TREMONTON CITY LIBRARY
BOARD MEETING
July 18, 2018

Members Present:
Kim Griffiths, Library Director
Carol Jones, Chairperson
Moroni Aguilar, Board Member
Terrel Shumway, Board Member
Kathy Wood, Board Member
Rebecca Jeppesen, Librarian-Secretary

Members Absent:
Diana Doutre, City Council Representative

The meeting was called to order by Chairperson Carol Jones at 7:03 p.m. The meeting was held in the Tremonton City Library at 210 North Tremont Street, Tremonton, Utah. Those in attendance were Tremonton Library Director Kim Griffiths, Chairperson Carol Jones, Board Members Moroni Aguilar, Terrel Shumway, Kathy Wood, Librarian-Secretary Rebecca Jeppesen, and Melodie Ashby.

1. Welcome

Chairperson Jones opened the meeting.

2. Approval of Agenda

Motion by Board Member Shumway to approve the Agenda. Board Member Wood seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

3. Approval of Minutes from April 18, 2018

Motion by Board Member Woods to approve the Minutes of April 18, 2018. Board Member Shumway seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

4. Public comments: This is an opportunity to address the Library Board regarding your concerns or ideas. Please limit your comments to three minutes.

There were no public comments. Board Member Shumway commented that the new extended library hours are awesome.

5. New Business

a. Discuss Board Training

Tremonton Library Board training will take place with the Garland Library
Board during the Bear River Valley Consortium Meeting in January.

b. Discuss Unfilled Board Positions

Motion by Board Member Shumway to approve Melodie Ashby and Rebecca Cavanaugh to serve as new board members. Board Member Wood seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

Names will be submitted to the Tremonton City Council for approval.

c. Thank You Notes for Retired Board Members

Thank you notes will be taken care of at the next library board meeting.

d. Ratify New Employees

Motion by Board Member Shumway to ratify Linda Burns, Linda Kitch, and Shelby Stevens as new employees of the Tremonton City Library. Board Member Wood seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

e. Discuss Circulation Policy

The loan period for new movie releases will be shortened to 3 days, with no renewals. All other movie checkouts will be shortened to one week, with two renewals. Board Members Shumway and Wood thought this was a great change. The Tremonton Library Board and Garland Library Board will vote on this policy change at their next meetings.

6. Unfinished Business

a. Vote on Board Positions

Motion by Board Member Wood to approve Carol Jones as Library Board Chairperson. Board Member Aguilar seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

Motion by Board Member Wood to nominate Terrell Shumway to serve as the Library Board Vice Chairperson. Board Member Aguilar seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

Motion by Board Member Aguilar to nominate Kathy Wood to serve as the Library Board Secretary. Board Member Shumway seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

7. Board Reports

a. Library Director’s Report

In May, 20 children completed Star War Crafts and 17 teens attended the After-Hours Star Wars Party. In July, approximately 473 individuals participated in the Summer Reading Kickoff Party, 205 people attended the Willow Park Zoo Story Hour, at least 36 children completed the book search activity, and 23 teens participated in the After-Hours Water Party. The library is keeping statistics of how many patrons are using the library during the new extended hours; these statistics will be reported to the Tremonton City Council. The library is hosting a puppet show for story time this Friday, July 20, at 10 a.m.

The Tremonton City Library has been recertified for another year and is eligible for grants.

b. Business Topics for the Next Board Meeting

Vote on Board Positions
Vote on Circulation Policy
Thank You Notes for Retired Board Members

8. Calendar Items

a. Next Library Board Meeting will be held on October 17, 2018.
b. Computer Class on Tuesdays from 9–11 a.m. (Senior Center)
c. Computer Help Class on Wednesdays from 9–11 a.m. (Senior Center)
d. Children’s Story Hour on Fridays at 10 a.m. (Tremonton Library)
e. Children’s Coding and Robotics Club from July 10 – August 9 (Garland Elementary School)
f. Children’s Mystery Book Club Activity on July 20th at noon (Tremonton Library)
g. Harry Potter Party on July 31 (Tremonton Library Park)
h. Adult Cooking Class: Tamales on August 11 at 4 (Senior Center)
i. Writing Workshop by Ronda Hinrichsen on August 18 from 10-3 (Tremonton Library)
j. Adult Halloween Craft on Sept 8 at 4 (Senior Center)
k. Teen “After Hours” Movie Night on September 21 at 6:30 p.m. (Tremonton Library)
l. Adult Cooking Class: Sugar Cookies on October 13 at 4 (Senior Center)

9. Adjournment

Motion by Board Member Shumway to adjourn the meeting. Board Member Aguilar seconded the motion. Vote: Chairperson Jones – aye, Board Member Aguilar – aye, Board Member Shumway – aye, Board Member Wood – aye. The motion carried.

The meeting adjourned at 7:29 p.m.

The undersigned duly acting and appointed Library Director and Library Board Chairperson for the Tremonton Library Board hereby certifies that the foregoing is a true and correct copy of the minutes for the Library Board Meeting held on the above referenced date. Minutes were prepared by Rebecca Jeppesen.

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Kim Griffiths
Library Director

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Carol Jones
Chairperson