Land Use Authority Board Minutes 12-7-162016-12-21T11:20:10-06:00

December 7, 2016

Members Present:
Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer
Marc Christensen, Parks & Recreation Director – excused
Paul Fulgham, Public Works Director
Shawn Warnke, City Manager
Cynthia Nelson, Deputy Recorder

Chairman Bench called the Land Use Authority Board Meeting to order at 9:01 a.m. The meeting was held December 7, 2016 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Steve Bench, Engineer Chris Breinholt (arrived at 9:02 a.m.), Director Paul Fulgham, City Manager Shawn Warnke, and Deputy Recorder Cynthia Nelson were in attendance. Director Marc Christensen was excused.

1. Approval of agenda:

Motion by Director Fulgham to approve the agenda. Motion seconded by Manager Warnke. Vote: Chairman Bench – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

2. Approval of minutes: October 5, 2016 and November 2, 2016

Motion by Director Fulgham to approve the minutes. Motion seconded by Manager Warnke. Vote: Chairman Bench – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

3. New Business:

The following items were discussed out of order.

a. Review of Annexation Petition for Val Stokes

Val Stokes noted he is using an architect with Gould+ in Salt Lake City (SLC). He noted they plan on partnering with Freightliner trucking in SLC. They would like to put up two buildings, an office and a shop. Freightliner will run the shop and provide service and parts. The Board discussed parking and zoning with Mr. Stokes. Mr. Stokes noted the commercial shop will be the greatest distance from any existing homes and there will not be a lot of trucks idling. The hours will likely be days and a swing shift ending at midnight. There was talk about buffers, gates, and access management with existing roads. It was noted that 2000 West was designed for truck traffic. They plan on having a staff meeting next Wednesday at 10 to meet with Mr. Stokes and his architect.

b. Discussion and consideration of approving a preliminary plat for Sorensen Subdivision – Jim Christensen, Box Elder School District

Chairman Bench stated there is already a Phase 1 and 2 so the subdivision will need to be Phase 3. The Board asked for clarification of fire hydrants on the plat and talked about telecommunications conduit. They also discussed sub-drainage of the lines and noted they will be mitigated as necessary. Chris Sorenson noted there are two (2) ditches that he would like to stack on top of each other and bury.

Jim Christensen said they annexed the property to define a trade of real property with Jay Stocking. Box Elder County allowed Mr. Stocking to put a buffer around Mr. Sorenson’s property. Mr. Sorenson plans to trade three (3) lots to Mr. Stocking for the buffer around his property. Box Elder School District (BESD) will pay for the engineering costs with the intent that Mr. Sorenson will sell BESD property at a subsidized price and BESD will take on the costs of the developments. The lots will be recorded without any improvements and BESD will have an escrow account set up with Bank of Utah for all the improvements. The escrow documents can be recorded saying it is BESD’s responsibility to address the inflation rate.

Mr. Sorenson will talk to the County and see if his taxes will go up once it is recorded even though he is still farming the land. Mr. Sorenson will bury the ditch as the lots are sold.

Mr. Sorenson noted that the agreement he has with Mr. Stocking will also clean up issues related to other properties. Chairman Bench noted that the property is currently zoned R1-10. Engineer Breinholt would like the ditch to be addressed on the plan.

The Board discussed having a walkway and Mr. Christensen advised against it because of bullying and snow removal. It was noted the runoff easement (tail water) will need to stay where it is. The Board talked about having only one intersection to enter and exit. Mr. Christensen noted he is open to suggestions. All elementary schools in BESD are completely fenced except Grouse Creek, Park Valley, and Willard. Chairman Bench noted there needs to be a soil report. The plan calls for a regional pond and possibly a larger pipe. They discussed options for retention and frontage and possibly copying what was done at 2300 West and stretching it out to make it look nicer.

c. Discussion of a concept plan for Crossroads Subdivision – Micah Capener

Mr. Capener was not in attendance. Manager Warnke noted Mr. Capener has a new iteration that shows park space. There is not a collector road on the side.

d. Review of Annexation Petition for Kirby Rhodes

Mr. Rhodes was not in attendance.

e. Walk ins*

Marc Allred brought changes from Ben Johnston and noted the sewer will be finished in the spring. Mr. Allred took care of some issues Director Fulgham asked him to address.

4. Comments/Reports:

a. Chairman/Zoning Administrator – Steve Bench

No comments.

b. City Engineer – Chris Breinholt

No comments.

c. Recreation Director – Marc Christensen

No comments.

d. Public Works Director – Paul Fulgham

No comments.

e. City Manager – Shawn Warnke

He noted some concerns with the parking for Val Stokes property. Director Fulgham said Harley Drive is quite a bit higher than the property and would act as a natural berm. Chairman Bench noted that vehicles parked at Transport Diesel come and go quickly. They usually do not have a lot parked at one time. They talked about the existing curb cut and drive approach and the water tap. Both will need to go away. Chairman Bench noted the property goes right to Rocky Mountain Power’s easement. The road will not line up with 2300 West. Director Fulgham said it should line up at the intersection but can veer a little after that.

5. Public comments: Comments limited to five minutes.

No public comments.

6. Adjournment:

Motion by Director Fulgham to adjourn the meeting. Motion seconded by consensus of the Board. The meeting adjourned at 10:56 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Land Use Authority Board Meeting held on the above referenced date. Minutes prepared by Cynthia Nelson.

Dated this 21st day of December, 2016

Linsey Nessen, City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.