Land Use Authority Board Minutes 01-25-172017-02-15T10:09:36-06:00

January 25, 2017

Members Present:
Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer
Paul Fulgham, Public Works Director
Shawn Warnke, City Manager
Cynthia Nelson, Deputy Recorder

Chairman Bench called the Land Use Authority Board Meeting to order at 9:07 a.m. The meeting was held January 25, 2017 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Steve Bench, Engineer Chris Breinholt, Director Paul Fulgham, City Manager Shawn Warnke, and Deputy Recorder Cynthia Nelson were in attendance.

1. Approval of agenda:

Motion by Director Fulgham to approve the agenda of January 25th. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

2. New Business:

a. Review and consideration of Annexation Petition and Road Alignment – Val Stokes and Jim Flint

Manager Warnke noted there has been a public notice given for City Council on February 7, 2017 regarding the annexation. He will draft a pre-annexation that will include information discussed today and the road alignment which he will forward to Mr. Stokes. The annexation must go to the Lieutenant Governor’s Office, Box Elder County, as well as a few more. Mr. Stokes spoke with Diane Fuhriman at Box Elder County. Ms. Fuhriman prepared the petition for Mr. Stokes to sign. Once he gets it and returns a signed copy, she will add him to the next agenda to remove the agricultural protection from his land.

Manager Warnke spoke with Roger Rigby from Rocky Mountain Power (RMP) and presented the two options for the road discussed at the last meeting. Mr. Rigby does not make the decision and indicated it would take a couple weeks to get comments from those with authority at RMP. Manager Warnke talked about vacating one entrance on Mr. Stokes property. Jim Flint with Hansen and Associates commented they cannot move forward with improvements until RMP grants the right-of-way. Manager Warnke suggested they approach RMP to grant an easement instead of dedicating the right-of-way. If they go with option 2 for the road, it will take thirty-three (33) feet from Mr. Stokes property. Mr. Stokes noted that parking will be critical in the long term.

Bill Gould from Gould+ Architects stated it will be far in the future before the City would need to extend 2000 West. When RMP wants to develop in the future, they would have to dedicate the right-of-way as it is the only access to their property. Manager Warnke said he thought the earliest RMP would respond is two (2) weeks. Mr. Stokes proposed offering to buy a portion of RMP’s land (at the price they paid) so he can put in the intersection and part of the road. He would like to proceed and build part of the road so he can move forward. Mr. Flint noted RMP could sell part of the land or sell an easement. Engineer Breinholt and Mr. Flint will contact someone at RMP in the construction department and find out how close you can build a road to a power pole.

Mr. Flint will write a persuasive letter to RMP noting the time constraint and the free improvements they will receive with granting or selling an easement. He would like everyone in attendance toady to preview the letter before it goes to RMP. Mr. Flint will note Mr. Stokes is willing to buy the land for part of the road and put in the improvements. If RMP does not accept, they need to look at alternative solutions.

The Site Plan is on hold until receiving an answer from RMP. Director Fulgham noted there is a ¾” dock meter on the property. Mr. Flint noted it could be upgraded. Director Fulgham explained that because it is a commercial entity, they will be billed for the water used for the sewer. They will want a separate meter for outside water as it is on a tiered rate and have different meters for the separate buildings. It will make it easier to connect to secondary water if there is a separate meter for outside water.

Some Impact Fees are based on lawn size, ERU’s (Equivalent Residential Unit), and number of restrooms. The Impact Fee for water is $1,284 per ERU, sewer at $1,695.93 per ERU, and storm drain $4,000 per acre for entire site. There is also an Impact Fee for Police and Fire (Public Safety) that is based on square footage.

Mr. Stokes noted that landscaping and islands are a problem for trucking businesses and make it harder to maneuver. It is required to have an island on both ends of twenty (20) stalls. The islands must be a minimum of ten (10) feet. The buffer on the back of the property can be seven and a half (7 ½) feet if the buffer has improvements and with the approval of the LUAB. The buffer at the front of the property on 1000 North must be a minimum of fifteen (15) feet. Mr. Stokes plans on having good landscaping up front to be a good neighbor.

b. Walk ins*

There were no walk ins.

3. Comments/Reports:

a. Chairman/Zoning Administrator – Steve Bench

No comments.

b. City Engineer – Chris Breinholt

No comments.

c. Public Works Director – Paul Fulgham

No comments.

d. City Manager – Shawn Warnke

No comments.

4. Public comments: Comments limited to five minutes.

No public comments.

5. Adjournment:

Motion by Engineer Breinholt to adjourn the meeting. Motion seconded by consensus of the Board. The meeting adjourned at 10:52 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Land Use Authority Board Meeting held on the above referenced date. Minutes prepared by Deputy Recorder Cynthia Nelson.

Dated this 15th day of February, 2017

Linsey Nessen, City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.