City Council Minutes 7-5-22

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
JULY 5, 2022

Members Present:
Connie Archibald
Wes Estep
Bret Rohde
Rick Seamons
Lyle Vance
Lyle Holmgren, Mayor
Shawn Warnke, City Manager
Marc Christensen, Assistant City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Holmgren called the July 5, 2022 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Holmgren, Councilmembers Archibald, Estep (joined via Zoom), Rohde, Seamons, and Vance, City Manager Warnke, Assistant City Manager Christensen, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham and Interim Police Chief Brian Crockett.

1. Update on the Tremonton City Branding Process– Rushford Lee, REDKOR Brands

Mr. Lee said we have been working on messaging—the idea of who we are and what we want to put across in our brand messaging. We are working on a variety of logo concepts, starting close to what you already have, stepping away a bit and then stepping away from it more and more. We currently have nine concepts. The stakeholders will decide where to go with ideas from the Council. He then went through the different logos, explaining that a good brand is readable from a distance. Councilmember Archibald said number seven tells quite a bit of our story and shows the direction we are going. We want to have something that is both heritage and future. Mr. Lee said you have a fun area here with an amazing heritage and you also have some technology. The guide we create for you will define all the colors and where they will be used. Councilmember Vance said I like three with the barnyard. We could put that on seven and take the tractor off. Councilmember Rohde agreed, saying maybe a combination of six and seven. I like the concept with six for visit, connect, stay, and the technology. I like eight’s connection idea, too.

Resident Julie Beagley said I like number six with the three sections. I like the visit, connect, stay, but I really love the little barn on number three. I wonder if there is a way to incorporate that. Number six overall looks like heritage mixed with modern. Resident Sara Mohrman said I am in the stakeholder group, but my favorite is number five without the gray circle.

Mr. Lee said we will meet with the stakeholder group and work on these more. Once we have a logo, we will apply the messaging we have created and flush out the branding really well. The Council thanked Mr. Lee for his presentation.

2. Presentation and discussion of septic tanks Mark Rees and Jordan Mathis, Bear River Health Department

Mr. Mathis was ill so this discussion has been rescheduled for July 19.

3. Review of the agenda items identified on 7:00 p.m. City Council Agenda

The Council discussed a professional service agreement with Aqua Engineering, Inc. to update an Impact Fee Facility Plan for the wastewater treatment plant. Manager Warnke said the last time we looked at impact fees for our wastewater treatment plant was in 2018. A lot has changed since then—most notably is that Garland has now left. The 2018 version of our impact fee facility and impact fee analysis included them. Every five to six years it is recommended we revisit our impact fees and make sure they are up to date. There are two professional service agreements. Aqua Engineering, our wastewater plant engineer, will look at our capacity within our plant. They will look at processes where we are nearing capacity and what the plan is to ensure capacity going forward. Garland leaving has freed up a lot of capacity. Once they identify the projects needed in the next six to 10 years and the cost estimates associated with that then Zions Bank will do an analysis that identifies the proportionate share of a single-family home and their impact on those future projects. Councilmember Rohde said Zions Bank does everything for us and asked if there are other competitors. Manager Warnke said yes, but it is helpful in some ways to use the same consultant because they have an understanding of our processes and system as a whole. They have to do a certification to meet State requirements for impact fees so it really is a process and I am not sure there is value to going outside. They will each deliver the same work and certify that it meets all requirements of Utah Code. The cost of creating the plan is included in the impact fees we collect. I have always felt Zions has given us a good deal. We also use them for our housing study and have used Zions as our finical advisors for bonds.

Councilmember Vance asked where we are at on the engineering of that well. Manager Warnke said we have talked to City Engineer Chris Breinholt and he will have a report soon. We will touch base on the July 19 meeting.

The Council then discussed the RDA agenda. Manager Warnke said through this last legislative session, the State has refined the affordable housing requirements. Tremonton City is obligated to meet those. The law came into effect June 1 and we have until October 1 to update our plan. Zions Public Finance is being proposed to help with that process. It will be laid out and is going to be more digestible and understandable on a really complex issue. We are also engaging Landmark Design to provide us with a contract to integrate it into our Land Use Plan. We do not want those to be in conflict with one another. Before we wrap up the Land Use Plan, Landmark will revisit it and make sure they are congruent. The State has prescribed 25 strategies the City can choose from. Three strategies allows us to meet the requirements, but if we do five, there are opportunities to have the City benefit from transportation dollars. We are required to report in December, but now they will change that to the end of our fiscal year. This first year is just telling them what our strategies are. They will provide us with data on how the market is changing and what we need to do to keep up.

4. CLOSED SESSIONS: No closed session held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices, or systems

The meeting adjourned at 6:53 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Holmgren called the July 5, 2022 City Council Meeting to order at 7:01 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Holmgren, Councilmembers Archibald, Estep (joined via Zoom), Rohde, Seamons, and Vance, City Manager Warnke, Assistant City Manager Christensen, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham and Interim Police Chief Brian Crockett.

1. Opening Ceremony:

Mayor Holmgren informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Rohde and the Pledge of Allegiance was led by Councilmember Seamons.

2. Introduction of guests: Mayor Holmgren welcomed those in attendance.

3. Declaration of Conflict of Interest: None.

4. Approval of Agenda:

Motion by Councilmember Vance to approve the agenda of July 5, 2022. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

5. Approval of minutes – June 21, 2022

Motion by Councilmember Seamons to approve the minutes of June 21, 2022. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

6. Years of Service Award

a. Charlie Bourne, Senior Center Lunch Driver – 5 years

Mayor Holmgren read through Charlie’s bio and thanked him for his service.

7. If necessary, the continuation of any item listed in City Council Workshop Agenda

8. Public comments:

Resident Sara Mohrman said I want to thank Manager Warnke, Councilmember Archibald, Mayor Holmgren, Assistant City Manager Christensen, and Director Fulgham for helping with the Farmer’s Market this weekend. It was amazing. We cooked nearly 500 hotdogs and the watermelon eating contest was amazing. We had a 14-year-old who did face painting and had a line the whole time. We will bring her back. She was amazing. We had vendors who were selling out. With the holiday, we had people traveling through and they made their way to Main Street. They were ecstatic there was something happening and then they went on to the shops on Main Street and spent money. I heard someone who has lived in Deweyville for six to 10 years, has never come to our Main Street. They heard this was happening so they came and plan to come back again. Mayor Holmgren said someone said they feel like they are in a Hallmark movie. We take that as a compliment, I think. Thanks Mrs. Mohrman and everyone who was involved in putting that on. It was great.

9. New Council Business:

a. Discussion and consideration of approving the May Financial Statements

Motion by Councilmember Archibald to approve the May Financial Statements. Motion seconded by Councilmember Seamons. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving the May Warrant Register

Motion by Councilmember Vance to approve the May Warrant Register. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 22-37 approving a professional service agreement with Aqua Engineering, Inc. for the revising and updating of an impact fee facility plan for the Tremonton City Wastewater Treatment Plant

Motion by Councilmember Rohde to adopt the resolution. Motion seconded by Councilmembers Vance and Seamons. Roll Call Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 22-38 approving a professional service agreement with Zions Public Finance, Inc. for the revising and updating of an impact fee analysis for the Tremonton City Wastewater Treatment Plant

Motion by Councilmember Seamons to adopt the resolution. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

10. Calendar Items and Previous Assignment

a. Review of calendar

Hay Days will be held July 22-23, at Jeanie Stevens Park. The Council will serve breakfast on Saturday morning at 7:30 a.m.

b. Unfinished Business/Action Items: None.

11. Reports & Comments:

a. City Manager Reports and Comments: None.

b. Development Review Committee Report and Comments:

Manager Warnke said nothing new has been submitted, we are still working on the ones we have talked about. We have a variety of projects.

c. City Department Head Reports and Comments: None.

d. Council Reports and Comments

Councilmember Archibald thanked Brian Crockett for the report on the police department. I love the additional notes at the bottom, it added some extra value for me to hear those specifics. Thank you for doing that, I loved the whole report. I would like to give another shout out to Assistant City Manager Christensen and his wife. They showed up early in the morning. There is lots of work that goes into the Farmer’s Market. Unless you are involved you probably do not understand how much, so thank you. Another shout out to Ms. Mohrman. She really loves the valley. She loves so deeply and that is not something we see a lot so thank you. She does a great job and is invaluable in our community.

Councilmember Vance said we are going to talk to BRAG tomorrow and if we do anything different with Garland City how it would affect our Meals on Wheels.

Mayor Holmgren said I appreciated Mr. Lee coming and talking to us. I hope we are going in the right direction on this. We need to be able to communicate better with the public. Too many times people can make up their own version if they do not get the correct information. I want to commend the folks who are here each time. This is democracy in action. We appreciate you coming out and spending some time with us. We appreciate you for coming and wish a few more would. That is how you know what is going on. We have the City’s best interest in mind.

12. CLOSED SESSIONS: No closed session held at this time.

13. Adjournment.

Motion by Councilmember Vance to adjourn the meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:21 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 19th day of June, 2022.

Linsey Nessen, City Recorder

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