TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
June 7, 2016
Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde – excused
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Darlene S. Hess, Recorder
CITY COUNCIL MEETING
Mayor Fridal called the June 7, 2016 City Council Meeting to order at 7:04 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, and Vance, City Manager Shawn Warnke, and Recorder Darlene S. Hess. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Rohde was excused.
1. Opening Ceremony:
Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Reese and the Pledge of Allegiance was led by Councilmember Doutre.
2. CLOSED SESSIONS:
a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms
b. Strategy session to discuss pending or reasonably imminent litigation
The closed session was not held.
3. Introduction of guests:
Mayor Fridal welcomed scouts from Troop 140.
4. Approval of Agenda
Mayor Fridal asked if there were any changes or corrections to the Agenda. There were no comments.
Motion by Councilmember Reese to approve the agenda of June 7, 2016. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
5. Approval of minutes – May 17, 2016:
Mayor Fridal asked if there were any changes to the minutes. There were no comments.
Motion by Councilmember Reese to approve the minutes of May 17, 2016. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
6. Public comments: This is an opportunity to address the Council regarding your concerns or ideas. Please limit your comments to three minutes.
There were no public comments.
7. New Council Business:
a. Discussion and consideration of approving ambulance write-offs for non collectable accounts as bad debt
Treasurer Oyler explained she is clearing off old ambulance bills. The City switched to a new software program in September and she would like the old debt cleared out. That is why the write-off amount is a little higher than normal. The Council noted there were a lot of ambulance write-offs for individuals from out of town.
Motion by Councilmember Holmgren to follow Sharri’s recommendation and approve the ambulance write-offs for the non collectable bad debts. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
b. Discussion and consideration of approving utility write-offs for non collectable accounts as bad debt
Treasurer Oyler stated all the ambulance and utility bills have been sent to collections and they have not been able to collect. Councilmember Reese noted that some of the debts are quite old.
Motion by Councilmember Reese to approve the write-off of the utility billing. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
c. Discussion and consideration of adopting Resolution No. 16- 28 approving a land acquisition agreement between Tremonton City and T L Johnson Services, LLC for the City’s purchasing of land for the future development of a minor arterial road that connects 2300 West to 1000 North
Manager Warnke stated this purchase is the beginning of the right-of-way for the Master Plan that will connect 2300 West to 1000 North. This is the first and most critical part of this corridor and is the only option to purchase property without structures on it. The City is working with the County Corridor Preservation Fund to acquire 2.6 acres. There are little jogs in the right-of-way because there needs to be an eighty (80) foot corridor.
The property at the end of the right-of-way is undeveloped right now. The City can exact a 66 foot right-of-way, depending on the development. The City may need to participate in the upsizing based on the amount of traffic the development generates.
The purchase agreement outlines a few obligations. The City must construct the road, including utilities (water, sewer, storm drain) but does not need to construct power and gas. The City will have a two (2) year timeframe once the property is purchased. If the Council approves the purchase, it will then be submitted to the County Commission for final approval of payment. The County Commission can only pay up to the appraised value, which came in right on target with the purchase price. They may also pay some of the engineering and surveying costs.
Everyone will benefit from this deal. The City will have a nice road that will help with economic development and the seller will have better frontage. Councilmember Vance asked if the City can square up the road at this point and not have the jogs in the right-of-way. Manager Warnke noted that if that was done it would create a protection strip that would stop a parcel from having access to the right-of-way.
Motion by Councilmember Reese to adopt Resolution No. 16-28. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
d. Discussion and consideration of adopting Resolution No. 16-29 approving a land acquisition agreement between Tremonton City and King Five, LLC, for the City’s purchasing of land for the future extension of 480 West connecting to Main Street
Manager Warnke stated this is similar but this right-of-way is not eligible for the County Corridor Preservation Fund because it is a local road, not a future transportation corridor. It is an important connection to Main Street and will line up with the Tremont Center access across the street.
Motion by Councilmember Vance to adopt Resolution No. 16-29 approving the land acquisition between us and King. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
e. Discussion and consideration of adopting Resolution No. 16-30 approving an amendment to Resolution No. 10-15 amending a professional Services Agreement between Tremonton City and DellRay Anderson, M.D. to serve as the Emergency Medical Services Director
Manager Warnke noted the previous contract had insurance provided through IHC that covered his position/roll with the City. That insurance is no longer available. The City adopted an agreement five (5) or six (6) years ago and Dr. Anderson elected not to receive any compensation. Since he has to pay for insurance, Dr. Anderson will find out how much insurance will be and get an amount to Manager Warnke to help compensate for the cost of general liability insurance.
The Council can adopt this resolution and allow City Staff to negotiate the amount or they can table it until Dr. Anderson gets the actual amount to Manager Warnke. Councilmember Doutre would like to let City Staff negotiate the amount. Councilmember Reese noted that Dr. Anderson has provided good service to the City for quite some time without getting compensation.
Motion by Councilmember Doutre to adopt Resolution No. 16-30 and approve this amendment with the change that we will allow Manager Warnke to make this final decision on exactly what it will be. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
8. Comments:
a. Administration/City Manager Advice and Consent
Manager Warnke thinks there is an opportunity to get Roger Brooks to come help with Main Street Revitalization; however, even with subsidy from the State Office of Tourism the cost would be fairly high. Manager Warnke will send the Council a list of the topics Mr. Brooks can address. Mr. Brooks can add some valuable insight. Manager Warnke noted City Staff is involved in several projects right now and he is concerned about taking on another project at this time.
b. City Department Head Reports
The Council discussed the theft of items from graves. Chief Nance said they have contacted some individuals and they will continue to monitor the issue.
Manager Warnke added that the City is working on scheduling the closing on the property for the trailhead and adjoining parcel in Holmgren Estates at the end of the week. The Council already approved the agreement and price. There is a Yellow Bird Cuckoo that may be in the area so construction will have to wait until after nesting season. The City is using Federal Funds so they must wait and go through an environmental process. City Engineer Chris Breinholt is working on a bid document and the work should start in October.
c. Council Reports:
Councilmember Doutre thanked City Staff for how beautiful the cemetery looks. Councilmember Reese also gave kudos. He has received a lot of compliments on the cemetery. Councilmember Doutre visited four (4) different cemeteries and said she is proud of our cemetery. Director Fulgham will pass that on to Rusty Scoffield. Mother Nature helped with the moisture this year.
Councilmember Doutre noted the man at Bott and Son’s Monument Company told her, if the cemetery does not water when it is so hot, the water will not be cooked into the headstones and make spots. Director Fulgham said the problem is they must water 24 hours at the cemetery to get the entire cemetery watered. They water continuously until Monday when the water is sent to the Church to water the ball fields. If there was shade at the cemetery, it would help. The grass requires so much water to keep it green. The water comes from the Tremonton/Garland drainage district line and there is only so much available. If there were more water available and bigger pumps, the City could water early in the day. Councilmember Reese likes the fact the City uses the drainage water to water the cemetery.
Councilmember Vance has received a lot of compliments on the flowers on Main Street. Councilmember Doutre noted the petunias were planted in Midland Square today and they look good. The City looks good.
Mayor Fridal encouraged the City Council to come to the program at the cemetery on Memorial Day. There will be a Boys & Girls Club auction and dinner at Box Elder County Fairgrounds. Tremonton City will have a table with spots for eight (8) people. Councilmember Doutre expressed interest in attending. Mayor Fridal and his wife Terri will be attending on Friday, June 24, 2016. If the Council cannot attend, the Mayor asked them to find someone that can fill the seats. It is important to support the Boys & Girls Club.
9. Adjournment.
Motion by Councilmember Doutre to adjourn the meeting. Motion seconded by Councilmember Reese. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, and Councilmember Vance – aye. Motion approved.
The meeting adjourned at 7:35 p.m.
The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Cynthia Nelson.
Dated this day of , 2016.
Linsey Nessen, Deputy Recorder