Land Use Authority Board Minutes 6-8-162016-08-24T11:42:32-06:00

June 8, 2016

Members Present:
Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer
Shawn Warnke, City Manager
Paul Fulgham, Public Works Director
Marc Christensen, Parks and Recreation Director
Linsey Nessen, Deputy Recorder

Chairman Bench called the Land Use Authority Board Meeting to order at 9:01 a.m. The meeting was held June 8, 2016 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Steve Bench, Engineer Chris Breinholt, Manager Shawn Warnke, Director Paul Fulgham, Director Marc Christensen (arrived at 9:02 a.m.), and Deputy Recorder Linsey Nessen were in attendance.

1. Approval of agenda:

Motion by Engineer Breinholt to approve the June 8, 2016 agenda. Motion seconded by Director Fulgham. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Manager Warnke – aye, and Director Fulgham – aye. Motion approved.

2. Approval of minutes: April 20, 2016

Motion by Director Fulgham to approve the minutes of April 20, 2016. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Manager Warnke – aye, Director Fulgham – aye, and Director Christensen – aye. Motion approved.

3. New Business:

a. Discussion and consideration of approving the setbacks for Top Lube Express future expansion located at approximately 480 West Main Street

Chairman Bench stated Mr. and Mrs. Devin King are here today to receive approval on the setbacks, which will be guaranteed for a one year period while the City acquires the road right-of-way at 480 West Main Street. When the road is improved, the King’s driveway will be altered slightly.

Mrs. King stated they will be adding another bay to their building, but they were concerned they would not be able to if the City acquired and improved 480 West. Director Fulgham asked how many feet wide the King’s future expansion is envisioned to be. Mr. King stated it will be twenty-seven feet wide. Engineer Breinholt clarified the King’s will be expanding their building to the west. Chairman Bench stated their biggest issue will be figuring out parking and drainage, as currently water pools on their property.

Engineer Breinholt stated the King’s will need to work with UDOT as they will evaluate the increase in volume to Main Street when they see the King’s are expanding. Manager Warnke stated he had already emailed Darin at UDOT about this issue. Director Fulgham stated it shouldn’t be an issue as the use of the building is not changing and the traffic out of the building onto Main Street will not change. Mrs. King stated she understood this expansion was okay with UDOT.

Engineer Breinholt stated the expansion will not be an issue with the City acquiring the right-of-way, but they may run into an issue with UDOT. Director Fulgham stated it won’t make any difference to UDOT whether the City acquires 480 West or not, in fact, it may help the situation because then customers will be pulling onto Main Street from a City intersection rather than a private driveway.

Engineer Breinholt stated the question for UDOT will be whether the King’s will have continued use of their front access onto Main Street. Mrs. King stated she thought they did get approval from UDOT to continue using the pull through and drive onto Main Street, rather than driving around the building. Chairman Bench stated that was true as long as the use of the property was not changed. Engineer Breinholt stated the King’s will be adding traffic, but not to the driveway.

Manager Warnke stated the City Council approved the land acquisition agreement and it is ready for the King’s signature, but if they would like more clarification with UDOT before signing, that is understandable. Mr. King stated he would like more clarification with UDOT. Chairman Bench stated they will wait to hear back from UDOT.

b. Concept review Arbor View Subdivision 280 West 1200 South – Micah Capener

Mr. Micah Capener stated they are proposing creating six lots in the R1-20 zone. Manager Warnke asked about the storm drain. Mr. Capener stated, per previous conversations, he didn’t think a storm drain was needed as storm water will drain off into the barrow pit. Engineer Breinholt stated they will still need some sort of storm drain that will be reduced in size. A fifteen inch culvert is required, but would be reduced down to an eight inch.

Director Fulgham stated water will run down and head south and Engineer Breinholt will have to look at what that will impact at the end; if there will be enough land to soak the water up for if an accumulation basin will be needed. Mr. Losee asked if there is a storm drain on 1200 South. Director Fulgham stated there is a storm drain line that starts at Tremont Place and runs to the river.

Manager Warnke asked about secondary water. Mr. Losee stated they have thought about secondary water and considered converting some water shares from Tremont Center for secondary water for this subdivision. Chairman Bench stated the idea would be for them at least to put the pipe in for secondary water. Mr. Losee asked how big of a pipe is needed for secondary water. Chairman Bench stated it would need to be a four inch pipe. Mr. Capener stated they designed these lots to be bigger and secondary water would be more critical for bigger lots.

Chairman Bench reminded Mr. Capener to complete the subdivision application in order to move forward with this process. Mr. Capener stated he would.

c. Concept review 3 commercial tenant buildings, Tremont Center – Micah Capener

Mr. Capener stated the master plans are currently being updated. Engineer Breinholt asked where the angled parking is. Mr. Capener stated they are getting rid of the angle parking. They are trying to fix any other issues while the designer is currently updating the plans. The power meters and fire riser are going to be shifted to be in between the two buildings so they won’t be seen.

Chairman Bench asked about landscaping. Mr. Capener stated they have landscape islands and a light pole that will be landscaped around. Mr. Capener asked how much stacking will be needed. Engineer Breinholt stated they should have room for at least three cars. Manager Warnke stated signage will be needed that tells drivers not to block the intersection.

d. Walk ins*

There were no walk ins.

4. Comments/Reports:

a. Chairman/Zoning Administrator – Steve Bench

No comments.

b. City Engineer – Chris Breinholt

No comments.

c. Recreation Director – Marc Christensen

No comments.

d. Public Works Director – Paul Fulgham

No comments.

e. City Manager – Shawn Warnke

No comments.

5. Public comments: Comments limited to five minutes.

No public comments.

6. Adjournment:

Motion by Director Fulgham to adjourn the meeting. Motion seconded by consensus of the Board. The meeting adjourned at 10:55 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Land Use Authority Board Meeting held on the above referenced date. Minutes prepared by Acting City Recorder Linsey Nessen.

Dated this 24th day of August, 2016

Linsey Nessen, Acting City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.