Land Use Authority Board Minutes 5-3-172017-05-17T11:10:21-06:00
May 3, 2017

Members Present:Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer
Marc Christensen, Parks & Recreation Director – excused
Paul Fulgham, Public Works Director
Shawn Warnke, City Manager
Cynthia Nelson, Deputy Recorder

Chairman Bench called the Land Use Authority Board Meeting to order at 9:02 a.m. The meeting was held May 3, 2017 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Steve Bench, Engineer Chris Breinholt, Director Paul Fulgham, City Manager Shawn Warnke, and Deputy Recorder Cynthia Nelson were in attendance. Director Christensen was excused.


1.  Approval of agenda:


Motion by Director Fulgham to approve the May 3, 2017 agenda. Motion seconded by Engineer Breinholt.  Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.


2. Approval of minutes: April 19, 2017


Motion by Engineer Breinholt to approve the minutes of April 19, 2017. Motion seconded by Chairman Bench. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.


3. New Business:


a. Site Plan Review for State Farm – Rigo Chaparro


Rigo Chaparro brought a lighting plan for review. The Air Conditioner condensing units will be on pads behind the building. The Code states they must be screened so they are not visible.  The Board needs a recorded copy of the easement. The plan must show construction detail for the dumpster enclosure. Mr. Chaparro noted the enclosure will be constructed of colored block to match the building. Mr. Chaparro will visit with the post office to determine the requirements for mail delivery.


Mr. Chaparro plans on putting in a monument sign with power to it. The Board noted the ADA parking stall must be identified. There must be an ADA ramp. Chairman Bench noted the plan needs more detail. Manager Warnke stated the dumpster pad needs to be sloped like a drive approach.


Motion by Manager Warnke to approve the Chaparro Business Plaza based upon the remaining items being completed including the recordation of the easement and the development agreement. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, and Manager Warnke – aye. Motion approved.

b. Site Plan Review for Stokes Trucking – Val Stokes


The approach will be more of a street profile on both crossings. They discussed secondary water. Director Fulgham noted it is an advantage to Mr. Stokes to have separate meters. The City will own and maintain the meters. The water meters can be next to the buildings in an area they won’t be driven over or inside the buildings if the City has access to them occasionally. Director Fulgham recommended everyone have a secondary filter on sprinkler systems to help filter secondary water.


Mr. Flint noted the fire hydrants will be private. There will be different regulations for the box and lid depending on location. Bill Gould would prefer the meters outside. Engineer Breinholt said everything should be labeled private or public. There should be a valve at the fire hydrant. They will do one tap and branch off for everything else. Director Fulgham said there should be a joint ownership document for the water line.


Chairman Bench noted the front is zoned industrial and does not allow a tall sign. There would need to be a change in the zoning ordinance. Manager Warnke noted they could do wall signs. There could be one monument sign per lot. The signs would be big enough for multiple signs on the monument sign. Mr. Gould said they would like a pole sign to alert freeway traffic. It will require a public hearing to make a change in the code. Manager Warnke said staff will discuss doing an overlay. It will need to go to the Planning Commission and City Council for approval.


Mr. Gould stated the sign at the Idaho Falls location he worked on is 75 feet. Director Fulgham wondered if there would be a conflict with the pole sign from Rocky Mountain Power (RMP). Chairman Bench said RMP should be contacted to determine requirements for the easement and the height and location of the sign. Mr. Gould will get measurements for the sign height and sign copy. Chairman Bench said the directional signs on the property are fine.


They talked about the landscape buffer. The parking lot lights should shine down. Warner Trucking would like to stage some trucks for show. There needs to be clear vision and the trucks would have to be outside the buffer zone. Chairman Bench said there should be one Americans with Disabilities Act (ADA) parking stall for each 25 passenger parking stalls. The building would require one parking stall per 300 square feet of office space and the warehouse will require one stall per employee. Engineer Breinholt said one building would require 18 stalls and one ADA stall. The other building would also need to meet the ADA requirements. Mr. Gould stated there will be detail for the dumpsters.


There will be an area for Recreational Vehicle (RV) repair. The parking will not be for storage only for service. The development agreement will address the sewer and the road continuing north on 2000 West. There are some items that need to be fixed on the landscape plan and it must be stamped by a landscape architect. Mr. Gould talked about collecting water in swells so there is not a lot of water in the detention pond. It is not nice to look at when it has so much water. Mr. Flint suggested there be a catch basin and pipe everything with no surface flow. Engineer Breinholt noted the water ends out in the open. Swells look nice if done right but often they are a maintenance nuisance if not done rights. Engineer Breinholt would prefer the water is piped through the pond.


Mr. Gould stated there will be roof mounted mechanical equipment. Chairman Bench said anything on the roof that shows must be painted to match the building or hide behind parapets. There should be a sign directing traffic to utilize 2000 West or I-15. Mr. Stokes said the truck wash is not a definite and would be in the future if they put it in. Mr. Flint said they found a lot of utilities on the north side. There will be a deep bore (11 feet) to go under the canal. The sewer will be stubbed on the north side and will be a public utility. There was discussion about a dumping bay in the service area, a separator for water and sewer, and the look of the building.


Mr. Gould asked about putting in rock cobble for the landscaping with a transition into grasses. It would be a good idea to wait on the landscaping in the area next to the farmers field until it is developed. There should be a ditch or berm to help control run off from irrigation in the field. Mr. Gould said a geotechnical engineer is looking at the site now. Chairman Bench said they can issue a grading permit so they can start moving earth and prepping. The City will get the permit from the canal company to get the sewer line in. Director Fulgham recommended putting in a granular fill for the parking lot to avoid trenching.


c. Walk ins*

There were no walk ins.

4. Comments/Reports:

Chairman Bench talked about a normal back up area. He recommends changing the minimum for a dumpster enclosure. There was discussion about adding text regarding neighborhood delivery collection box units for mail in subdivisions.

Director Fulgham said there should be pre-construction meetings. There was discussion about using a stamp to show plans have been approved. This would helpful for city staff that are not involved in the meeting to know which plans were approved.

5.  Public comments: Comments limited to five minutes.

No public comments.

6.  Adjournment:

Motion by Director Fulgham to adjourn the meeting. Motion seconded by consensus of the Board. The meeting adjourned at 11:25 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Land Use Authority Board Meeting held on the above referenced date. Minutes prepared by Deputy Recorder Cynthia Nelson.

Dated this 17th day of May, 2017

Linsey Nessen, City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.