Land Use Authority Board Minutes 4-12-172017-04-19T11:09:20-06:00

April 12, 2017

Members Present:
Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer
Marc Christensen, Parks & Recreation Director – excused
Paul Fulgham, Public Works Director
Shawn Warnke, City Manager
Cynthia Nelson, Deputy Recorder

Chairman Bench called the Land Use Authority Board Meeting to order at 9:43 a.m. The meeting was held April 12, 2017 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Steve Bench, Engineer Chris Breinholt, Director Paul Fulgham, City Manager Shawn Warnke, and Deputy Recorder Cynthia Nelson were in attendance.

1. Approval of agenda:

Motion by Director Fulgham to approve the April 12, 2017 agenda with the exception of item 3b. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

2. Approval of minutes: March 29, 2017

Engineer Breinholt noted the reference to common area at Spring Hollow states the parking areas should be parcels. It should say parking area and trail area need to be labeled as parcels.

Motion by Engineer Breinholt to approve the minutes of March 29, 2017 with changes above. Motion seconded by Director Fulgham. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

3. New Business:

The following items were discussed out of order.

a. Discussion and consideration for Final Plat Approval for Batis Subdivision – Steve Batis

Chairman Bench noted they received an updated plat from Hansen & Associates showing a 1 foot section that was in protection strip has been deeded to Tremonton City. It still needs to show the Public Utility Easements (PUE). They must be down both property lines and should be 7 ½ feet on both sides.

Manager Warnke spoke to the Property Rights Ombudsman and he said Batis Subdivision is less impact than building a new home. The best option is to come to an agreement with the applicant. Mr. Batis is planning on putting in a sidewalk on 225 West. Manager Warnke wondered about putting in the curb and the ADA ramp on 225 West. Mr. Batis noted it used to have the curb but it was removed it because it kept getting hit by the plow. Director Fulgham said there is no need for the curb and ramp right now and Mr. Batis can transition or taper the sidewalk so wheelchairs can utilize it. The trees will need to be trimmed so people can walk below them on the sidewalk.

Mr. Batis has a curb cut on the back half of his property. He will need to dig to get sewer and water. Director Fulgham stated they will not require a dig permit as Mr. Batis will have a building permit. Engineer Breinholt said the completion of the sidewalk on 225 West can be a condition of occupancy. It would not be worth doing an escrow for the sidewalk. Chairman Bench said the amount for the sidewalk can be added into the building permit. Once the sidewalk is in, the City will issue a check for reimbursement.

Motion by Director Fulgham to approve as Final for Batis Subdivision based on recommendations and requirements as far as sidewalk completion. Engineer Breinholt said Mr. Batis will need to do a Preliminary Plat that shows the sidewalk. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, and Manager Warnke – aye. Motion approved. Chairman Bench said once Engineer Breinholt gets the information showing it meets the requirements above, he will prepare a mylar to record.

Item 3b was removed from the agenda.

b. Discussion and consideration for Final Plat Approval for Sorensen Subdivision Phase 3 – Jim Christensen

c. Discussion and consideration of Site Plan Lot 1 Holmgren Commercial Subdivision 53 North 775 East State Farm Office Building – Rigo Chaparro

Rigo Chaparro introduced Scott Archibald, his engineer and partner. Mr. Archibald noted he tried to mirror the entrance across the street. The utilities were kept in the island. The building will need to be shortened to allow for parking requirements. The Board discussed buffer and handicap accessible requirements with Mr. Archibald and Mr. Chaparro and the need for landscape treatments on the ends of parking. Manager Warnke stated there must be room for vehicles to back up.

There must be a masonry trash enclosure that is big enough for a dumpster. They may be able to use regular black garbage cans but they were advised to check with the City’s front office for guidelines.

Manager Warnke asked about using hardie plank. Mr. Chaparro said he used hardie plank on his house and his office in Smithfield. It is nine years old and looks like it needs to be painted. He will not use hardie plank again because it requires so much maintenance but he would use stucco and brick for the building. They plan on using river rock along the park strip along with trees and shrubs. Manager Warnke noted there should be an eight foot sidewalk on the side by Main Street.

Mr. Archibald noted they would like to use consecutive address numbers for the units instead of A, B, C, etc. Director Fulgham asked about water meters. Each unit will get a separate bill and someone will be responsible for the outdoor water usage. Mr. Chaparro said he plans on created an association. Director Fulgham said if each unit has a separate meter, there would not be more impact fees but they would need to pay connection fees for each unit. It would be $350 per meter. The lot currently has two sewer stubs.

Chairman Bench said the code requires pole mounted lighting. If they pay for a City streetlight at $1,500 plus the conduit to the corner, the City will pay the electric bill each month. The streetlight will need to be on the corner. If they decide to do the City streetlight, they will give the $1,500 to the City and the City will make application with Rocky Mountain Power. There will be can lighting in the eves on the building and accent lighting.

Mr. Chaparro commented he will match Ms. Sandall’s fencing. It must be six feet to set back of building then drop to four feet tall. Ms. Sandall asked about businesses that can use the other areas of the building. Chairman Bench noted it is zoned Mixed Use. Mr. Chaparro said he hopes to have mortgage companies, attorney offices, cell phone stores, or something similar that would be open from 9-5. Manager Warnke stated they will need to install fiber conduit to the building. Mr. Chaparro and Mr. Archibald were advised to check with the Post Office about requirements for mailboxes.

d. Walk ins*

There were no walk ins.

4. Comments/Reports:

5. Public comments: Comments limited to five minutes.

No public comments.

6. Adjournment:

Motion by Director Fulgham to adjourn the meeting. Motion seconded by consensus of the Board. The meeting adjourned at 11:07 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Land Use Authority Board Meeting held on the above referenced date. Minutes prepared by Deputy Recorder Cynthia Nelson.

Dated this 19th day of April, 2017

Linsey Nessen, City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.