Land Use Authority Board Minutes 0315172017-03-22T11:42:39-06:00

March 15, 2017

Members Present:
Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer
Paul Fulgham, Public Works Director
Shawn Warnke, City Manager
Cynthia Nelson, Deputy Recorder

Chairman Bench called the Land Use Authority Board Meeting to order at 9:00 a.m. The meeting was held March 15, 2017 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Steve Bench, Engineer Chris Breinholt, Director Paul Fulgham, City Manager Shawn Warnke, and Deputy Recorder Cynthia Nelson were in attendance.

The agenda items were discussed out of order.

1. Approval of agenda:

Motion by Director Fulgham to approve the March 15, 2017 agenda. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

2. Approval of minutes: February 15, 2017

Motion by Engineer Breinholt to approve the minutes of February 15, 2017. Motion seconded by Chairman Bench. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

3. New Business:

a. Discussion and Consideration of Site Plan – Val Stokes

The Board discussed it will work better if the drive approach is more like a street crossing. It will hold up better with all the tractor trailer traffic. The approach will be asphalt instead of concrete. There are storm drains so there will be no need for curb and gutters but it will need handicap ramps like a street corner.

Director Fulgham recommended they have a separate meter for outdoor water usage. If secondary comes to the property, it would be very easy to hook in. Engineer Breinholt noted this area would be a project down the road for secondary because there is not a lot of landscape vs. property.

They noted there is not much of an issue with ground water at the location. Any parking lot lights will need to be downcast and Mr. Flint will need to submit an on-site lighting plan. The Board discussed signage. Code allows 1 multi-task sign with a couple wall signs. It is not zoned for a freeway sign in this location currently. ADA parking will need to be indicated for both buildings. Masonry block is required for dumpster enclosure. Mr. Flint stated there will be 15 foot buffers all around. They noted the waterway is between the road and the ditch.

Chairman Bench said the fire hydrants must be shown on the plan. They discussed berms and fences. The sewer system will be bonded. It was noted fiber conduit is not a requirement but fiber is in front of the property. Mechanical equipment must be screened. If it is roof mounted, it can be painted to match the building or have parapets to block them.

Engineer Breinholt said the property for the road can be deeded to the City then it can be dedicated once the whole right-of-way is acquired. Engineer Breinholt would like the plans to show the future roadway. Chairman Bench stated there should be signage noting truck traffic should turn left as they exit the site and go down 2000 West to Main or the freeway.

Director Fulgham said the drainage from the wash and service bays must go to the sewer system. It is standard to have a sand and oil separator. The Board discussed Impact Fees with Mr. Flint.

b. Discussion with Jim Flint – T & M Expansion

Mr. Flint stated T & M would like to expand and add two warehouses and an office building. The Board discussed drainage and improvements that will be required. Engineer Breinholt noted they will need to a 3 hour 100 year storm retained pond with a freeboard and spillway designed to go somewhere it will drain away. Director Fulgham noted sewer is on both sides and will be about seven feet down. It goes across the road and is man-holed under the spur. There is a ten inch water main on both streets.

Manager Warnke stated there should be sidewalks wherever there is frontage. The sidewalks will be eight feet but T & M is only responsible to pay for four foot of the sidewalk. The City will pays the difference because it is part of the trail system. Manager Warnke said he talked to T & M previously about dedicating a portion of the property to the City for signs.

c. Consideration of Street Alignment for 2000 West

Motion by Manager Warnke to approve the 2000 West future alignment that will run between Rocky Mountain Power’s property and Val Stokes’ property as shown on Val Stokes’ site plan. Motion seconded by Engineer Breinholt. Vote: Chairman Bench – aye, Engineer Breinholt – aye, Director Fulgham – aye, and Manager Warnke – aye. Motion approved. Manager Warnke referenced the alignment is shown in Resolution No. 17-04.

d. Discussion and Consideration of submitted Proposals and Statement of Qualifications for a Traffic Engineering Firm to prepare a Transportation Master Plan

Manager Warnke thought the proposals were comparable. He liked the Impact Fee in Horrocks Engineers. Engineer Breinholt noted Hales Engineering had a few items that Horrocks Engineers did not. They talked about identifying solutions for Iowa String Road. They would look at truck transportation routes, evaluate freeway interchanges, and freight industry. Horrocks Engineers had that as an extra.

Horrocks Engineers said they will provide the traffic model files while Hales Engineering did not address that. It may not be used, but it is good to have. Hales Engineering will collect peak hour turning movement at five locations and 24-hour counts at four locations. Horrocks Engineers will use UDOT (Utah Department of Transportation) and Tremonton City data but they have the ability to add in 16 locations. Manager Warnke thought the 16 locations were included. Engineer Breinholt had a question on that because there is not much traffic count for Tremonton. Railroad crossing and freeway analysis on Horrocks Engineers were not included.

Engineer Breinholt said they would get a good quality plan from either company. Cost wise, Hales Engineering is offering a little more that Horrocks Engineers did not address. They are both close to the same value for the money spent. Manager Warnke said it is important to have a better truck route on the west of the City from Iowa String.

Engineer Breinholt would like to ask Horrocks Engineers if the IFFP (Impact Fee Facilities Plan) will be part of the plan and what the cost will be to evaluate railroad crossings and freeway interchanges. Will they address truck traffic as part of what they are proposing and are the 16 traffic locations included in the base? His questions for Hales Engineering would be if they will provide the software data files to the model and what be the cost for the IFFP.

Manager Warnke commented there is more public involvement in Hales Engineering’s proposal. Possibly the City could run the public comment concurrently with the Main Street Plan.

e. Walk ins*

Micah Capener talked about the sidewalk on the west side of the old King’s building and stated he would like to install a ramp. The Board went across the street to see the building and sidewalk.

Lyle Holmgren talked about Holmgren Estates East Phase 5 which has six lots. Director Fulgham noted the little bubble at the end of the phase must be paved so the City can maintain it. They discussed pushing the fire hydrant down so it will cover this phase. Fire code requires hydrants every 500 feet. Chairman Bench said they will need construction drawings. The Board can approve both together.

4. Comments/Reports:

No comments/reports.

5. Public comments: Comments limited to five minutes.

No public comments.

6. Adjournment:

Motion by Manager Warnke to adjourn the meeting. Motion seconded by consensus of the Board. The meeting adjourned at 11:01 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Land Use Authority Board Meeting held on the above referenced date. Minutes prepared by Deputy Recorder Cynthia Nelson.

Dated this _____day of ___________, 2017

Linsey Nessen, City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.