City Council Minutes 6-20-172017-07-19T08:57:07+00:00

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

June 20, 2017

Members Present:
Diana Doutre – excused
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the June 20, 2017 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Holmgren, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Doutre was excused.

1. Review of agenda items on the 7:00 p.m. Council Meeting:

The Council reviewed the June 20, 2017 Agenda with the following items being discussed in more detail:

Final Budget. Director Christensen noted the health insurance increase came in at 9% or $56,375. The budget impact for a 2% Cost of Living Adjustment (COLA) and 1% merit increase would total $60K in wages and $10,800 for retirement contributions.

It was proposed to add a contract minute taker. The Recorder’s office lost .75 of a full-time equivalent employee last year. The minute taker would alleviate the workload in the Recorder’s office. It was proposed to have Jessica Tanner be hired as a contract employee to type the minutes. The contract would total $12,000 a year. The main responsibilities would be the City Council, Land Use Authority Board, and Planning Commission minutes. Ms. Tanner would also help occasionally with press releases.

There will be $4K used to replace the cemetery sign. The City received $217K in donations and revenues on the Holmgren Nature Preserve and Trail and will spend $335K. The budget includes installation of a generator that will run the Civic Center, Police Department, and Fire Department in the event of a power outage. The budget lists $45K for the generator. There was discussion about the need for more coverage during the day in the Fire Department. It was noted that the Animal Control Office was removed from the budget. The amount for road projects was increased to $800K to cover the entire bid. Director Fulgham stated the road projects will be complete in the fall.

The Animal Control Building will be back for approval once more information is available. Chief Nance stated a company came and sanitized the building and they noted there is still mold behind the walls and the exterior walls and roof are falling apart. The building is not worth investing more money into. It does not make sense to rebuild it in the flood plain, but it would be the cheapest option. Manager Warnke stated there is a flood plain ordinance. To build in the same location, the City would need to appeal the base flood plain elevation and show support from an engineer or raise the foundation a foot above the base flood plain elevation. The Council appreciated the work Manager Warnke and Director Christensen put into the budget.

Amending Budget. Manager Warnke commented that some budgets were adjusted as a cautionary measure but overall the funds are doing well. There will be a transfer from the General Fund of $100K into the RDA funds; $300K into the Future Transportation Fund (Fund 42) to help meet obligations for a partial road; and the remaining amount to be transferred from the General Fund will be split 50/50 to Fund 40 (Capital Projects Fund) and Fund 41 (Capital Equipment Fund). There will be approximately $112K moved into each Fund 40 and 41. It was noted that sales tax has been higher lately.

Resolution No. 17-29. It would approve a public road dedication. The agreement would give Marc Allred about $1,500 and the City would pay for connecting the existing home to the City’s sewer collection system and wastewater treatment plant when there is a sewer line in the street. Mr. Allred is working on getting a partial release for his property.

Resolution No. 17-31. The IRS does not allow individuals over 65 that elect a high deductible plan to legally open or make deposits into a health savings account. This resolution will allow employees over the age of 65 that select a high deductible plan to receive a payment rather than a contribution to a health savings account.

Resolution No. 17-32. This will approve the Cost of Living Adjustment (COLA) and Merit increase. It will also increase the wage for Police Officers to bring their wage closer to what other entities are paying.

Resolution No. 17-33. The City leases copiers from Les Olson. The Library copier is at the end of its lease. The Library uses the copier a lot for copies, faxes, and other software for print release. Patrons pay to use the copier and fax capabilities. The lease expense and service fee equals $295 per month with patrons paying $108 for use of the copier/fax. Councilmember Rohde would like the City to do a cost analysis and see if leasing is the right way to go. It may be cheaper to buy the copier outright.

Certified Tax Rate. Manager Warnke explained the County Auditor calculates the certified tax rate. It is based on revenue plus new growth and goes up and down. The revenue stays the same. If communities do not accept the certified tax rate, they must go through truth and taxation. The City has not increased their property tax. The County and State work together on the Certified Tax Rate.

Motion by Councilmember Holmgren to move into Closed Session. Motion seconded by Councilmember Rohde. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council moved into closed session at 6:43 p.m.

2. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation

Motion by Councilmember Vance to return to open session. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 6:52 p.m.

The meeting adjourned at 6:52 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the June 20, 2017 City Council Meeting to order at 7:00 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Holmgren, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Library Director Kim Griffiths, and Police Chief David Nance. Councilmember Doutre was excused.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Reese and the Pledge of Allegiance was led by Councilmember Holmgren.

2. Introduction of guests:

Mayor Fridal welcomed all in attendance and thanked Kevin Christensen from the Bear River Health Department for coming.

3. Approval of Agenda:

Motion by Councilmember Holmgren to approve the agenda of June 20, 2017. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

4. Approval of minutes – June 6, 2017

Motion by Councilmember Vance to approve the minutes of June 6, 2017. Motion seconded by Councilmember Holmgren. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes.

There were no public comments.

6. Employee Years of Service Award

a. Kim Griffiths, Librarian – 15 Years

Mayor Fridal thanked Director Griffiths for her service.

7. Public Hearings:

Mayor Fridal called a Public Hearing to order at 7:06 p.m. to consider adopting the Final Annual Budget. There were 7 people in attendance.

a. To consider adopting the Final Annual Budget entitled “The Tremonton City Annual Implementation Budget 2017-2018 (General Fund, Capital Funds(s), Enterprise Fund(s), and Special Fund(s),” for the period commencing July 1, 2017 and ending June 30, 2018

There were no public comments. Mayor Fridal closed the Public Hearing at 7:06 p.m.

Mayor Fridal called a Public Hearing to order at 7:07 p.m. to consider amending the Annual Budget. There were 7 people in attendance.

b. To consider amending the Annual Budget entitled “The Tremonton City Annual Implementation Budget 2016-2017 (General Fund, Capital Fund(s), Enterprise Fund(s), and Special Fund(s),” for the period commencing July 1, 2016 and ending June 30, 2017

There were no public comments. Mayor Fridal closed the Public Hearing at 7:07 p.m.

8. New Council Business:

a. Discussion and consideration of approving the May Warrant Register

Motion by Councilmember Rohde to approve the May Warrant Register. Motion seconded by Councilmember Vance. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving the April Financial Statements

Motion by Councilmember Holmgren to approve the April Financial Statements. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of approving the May Financial Statements

Motion by Councilmember Holmgren to approve the May Financial Statements. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 17-28 adopting the Final Budget entitled “The Tremonton Annual Implementation Budget 2017-2018 (General Fund, Capital Fund(s), Enterprise Fund(s) and Special Fund(s),” for the period commencing July 1, 2017 and ending June 30, 2018

Motion by Councilmember Reese to adopt Resolution No. 17-28. Councilmember Reese thanked everyone for working so hard on it. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 17-29 approving a public road dedication agreement between Tremonton City and M & D Development, Inc.; Douglas P & Carolyn Allred Living Trust Dated the 27th Day of August 1997; Debbie D. Allred; and Marc O. Allred for the purpose of acquiring a 66’ right-of-way for the 3000 West Collector Road

Motion by Councilmember Vance to adopt Resolution No. 17-29. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of adopting Resolution No. 17-30 amending the budget entitled “The Tremonton City Annual Implementation Budget 2016- 2017 (General Fund, Capital Fund(s), Enterprise fund(s), and Special Fund(s),” for the period commencing July 1, 2016 and ending June 30, 2017

Councilmember Rohde noted it was a long process getting the budget ready and formatting it for the Council. He thanked those involved for all their work.

Motion by Councilmember Rohde to adopt Resolution No. 17-30 as presented. Motion seconded by Councilmember Vance. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

g. Discussion and consideration of adopting Resolution No. 17-31 amending Resolution No. 17-17, clarifying that employees over the age of 65 that select a high deductible plan are eligible to receive a payment rather than a contribution into a health savings account

Motion by Councilmember Holmgren to adopt Resolution No. 17-31. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

h. Discussion and consideration of adopting Resolution No. 17-32 approving the revised Tremonton City Compensation and Classification Plan

Motion by Councilmember Vance to adopt Resolution No. 17-32 approving the revised Compensation and Classification Plan. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

i. Discussion and consideration of adopting Resolution No. 17-33 approving a lease agreement for a copier/printer/scanner, service agreement and related software with Les Olson Company

This is for a five (5) year lease. Councilmember Rohde would like to get more information on buying a copier outright instead of using a lease to see if it would save the City money.

Motion by Councilmember Holmgren to table Resolution No. 17-33 and get more information. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

j. Discussion and consideration of adopting Resolution No. 17-34 adopting the certified tax rates for the 2017 tax year

Councilmember Holmgren noted this item was discussed in length in the Work Session and thanked Manager Warnke for explaining the mechanics of the certified tax rate.

Motion by Councilmember Holmgren to adopt Resolution No. 17-34 and adopt the County’s certified tax rate for the 2017 tax year. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

9. Reports and Comments

a. City Manager Reports and Comments

No City Manager reports or comments.

b. City Department Head Reports and Comments

Director Fulgham said the green waste wood receiving area is officially open again. The plan is to keep it open for the season and close it in November. Depending on the weather, it will be re-open in April or May. The facility is mainly for Tremonton and Garland residents. The Council thanked Director Fulgham for responding so quickly to the calls for re-opening the facility.

Director Christensen stated there will be a pre-City Days meeting on Thursday at noon. The main events for City Days will be Friday and Saturday, July 21& 22, with a few events scheduled during the week. The week will include a pickleball tournament, community dinner, movie in the park, and the City Council breakfast on Saturday. The Council wondered if the information regarding Main Street can be incorporated into City Days. Possibly have posters advertising the next public meeting on June 28, 2017.

Director Christensen noted a new addition to City Days will include a petting zoo and pony rides. Director Christensen will email the Council and remind them about the City Council breakfast on Saturday, July 22. The breakfast starts at 8:00 a.m. and the Council should arrive at 7:30 a.m. Councilmember Holmgren wondered about getting the Council matching shirts to wear while serving breakfast. Mayor Fridal would like the Council to have a casual shirt for the breakfast and a nice dressy shirt for different occasions. Mayor Fridal noted he will not be around for the July 22 breakfast. Councilmember Rohde said they can also get magnetic name tags for the Council.

c. Council Reports and Comments

Mayor Fridal noted it has been a good month and there are a lot of good things going on in the City.

The Council did not go into a closed session at this time.

10. CLOSED SESSION:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation

11. Adjournment.

Motion by Councilmember Reese to adjourn the meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:24 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Deputy Recorder Cynthia Nelson.

Dated this 18th day of July, 2017.

 

Linsey Nessen, City Recorder