City Council Minutes 2-20-18

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

FEBRUARY 20, 2018

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the February 20, 2018 City Council Workshop to order at 5:33 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Also in attendance was: Finance Director Curtis Roberts (left at 6:15 p.m.).

The following items were discussed out of order

1. Report and update on UTOPIA – UTOPIA Representatives Executive Director Roger Timmerman, CFO Kurt Sudweeks, and Kim McKinley, Marketing

UTOPIA Executive Director Roger Timmerman said we have made good progress and things have really turned around. We have more providers on the system and higher take rates. It has been awhile since most of the City was built out, but there are a couple pockets we would like to finish. We have turned a corner with the organization and are now a solution, not a problem, and are providing a good service. A major accomplishment is that we can provide a 10 GB residential service and we are the fastest in the country. The 1 GB is now the moderate and conservative choice. We knew when we built this network that fiber was going to support the future. We are at least one generation ahead in our capabilities and will continue to be ahead of that. UTOPIA fiber is the most requested service in Utah. In order to run the 10 GB service, a robust router system is required. Director Timmerman said this year we are starting to see 10 GB residential products, which did not exist before. We are seeing a shift from business class services into residential and over the next couple years will see more 10 GB consumer grade electronics that can support that. The cost to deliver 10 GB today is less than 100 MGB back then because technology has evolved and the uses for it have really changed and improved.

Director Timmerman said we have concentrated on good service and have more providers. A third party conducted surveys on how likely people are to recommend the service. Comcast and Century Link are in the negative, so for us to be in the 60s puts us up there with companies like Apple that are known for good service and that is unheard of in telecommunications. People are happy with the service. This last year we expanded and have done a lot of construction. We have another 10,000 homes that can get the service. We signed up 3,218 customers last year across the system, which is by far the best year we have ever had. Councilmember Reese asked about TV and stated it never got off the ground. Director Timmerman said we had multiple video options that were not stellar. The nice thing is we are seeing a huge shift in people signing up because their viewing habits are changing and aligning more with what we offer. People are signing up for Netflix, Sling TV and YouTube TV. Fiber Internet with TV service is $100 a month. We are the top rated provider in Utah and are number one in all categories. We have 10 providers for residential and over 25 for businesses. As we have grown, so has the competition on our system. We are the fastest growing in Utah for growth and expansion, adding new customers for the best value at a good price. It is now only a one-year commitment to sign up, which used to be two. Councilmember Holmgren said he was unable to get it into a new phase of development. Director Timmerman said there was a period when there was no ability to fund this, but the current direction to their staff is that anytime there is a green field opportunity (open trench) for any UTOPIA city, they will do it. Councilmember Holmgren said he would call them when they are ready for the next phase. Director Timmerman said there are still a couple of pockets in the City that do not have it, but UTOPIA is in the best financial position it has even been in. If they have specific pockets that would like the service and they could get a pre-commitment, they would make that area a top priority.

Councilmember Reese asked if a time will ever come that the City will not have to pay its obligation. Director Timmerman said that is our goal and we are working hard to get there. The point of not paying anything is pretty far out, but increasing relief is a realistic objective. We still have a lot of network to build. The two organizations are UTOPIA and UIA, and as UIA grows, it pays UTOPIA for use of the core systems. As UIA grows you should see some corresponding growth in UTOPIA revenue. Financing with UIA and expanding the network to add customers increases the position of UTOPIA, which is now covering its operating expenses. We are paying cities back a portion of the UIA payments ($7,000) that were assessed a while back. It is not a lot, but it is a step in the right direction. Most of the UIA money is being spent in growing the network, but we wanted to start balancing those. UIA was funding the operation shortfall and the City paid into that to keep things moving. UIA is in a position to pay that money back incrementally with approval of our Board and will increase every year until it is paid back. We have other cities that want to do this. We are doing feasibility studies with them, but will not jeopardize our revenue—it would be at their risk. The incremental cost for us to add another city is so small we could make a lot of money off of that, which could then further allow us to pay that back.

Director Timmerman gave an overview on the sales over the entire system starting in 2013, it went from 605 to 751 up to 1,600 then 2,585 and 3,218 in 2017. We have had incredible growth year to year in sales. This January we had over 400 sales. He showed how every city is growing and accelerating, with a couple of exceptions (Perry and Midvale). Councilmember Holmgren asked Director Timmerman to walk the public through the sign up process. The easiest way is to go online and put in their address, which will tell them if the service is available or not. They pick a service provider and the speed, and are given a price. They then send the contracts to be signed and schedule the installation, which is free. Tremonton has more than doubled (12% to 26%) their customer base in the last few years (November 2014 to January 2018). He said when there is a fiber option in a city, the average consumer can expect to spend $27 less a month than they would otherwise. This should save people out of pocket money. It also increases the residential property values by 3%.

Director Timmerman also talked about air quality sensors, which are easy to have with the capabilities of fiber. We would be happy to do that in Tremonton. It costs about $500 with a $7 monthly cost to cover occasional problems per site. He added that they do have two separate fiber routes coming in and out of Tremonton. They have only had one working, but have partnered with UDOT to repair and update their capacity there. With the secondary route they will have full redundancy. They also plan to retrofit the cabinets with a generator to help avoid lengthy outages. He said we are your advocates in this and we are trying to relieve the debt and make the service good. The Council thanked them for their time.

2. Discussion and review of tasks, policies, strategies, and issues surrounding the implementation of a pressurized secondary water system within Tremonton City’s incorporated limits

Manager Warnke said this is a continuation of the conversation that has been ongoing. At the beginning of the year, Engineer Breinholt gave a report on where we are relative to State standards and compliance. The issues starting to come up in the Land Use Authority Board is that he does not feel comfortable signing certain plats that do not have access to some kind of secondary water source. Councilmember Reese said if that is the case then we are not very good planners—if we have got to that point and put our backs against the wall and suggested the City get a second opinion. Director Fulgham said we are there, which has been shown to Council members every month. Councilmember Reese said the projected part has been shown, but we never said we were going to run out of water in 2018, so we cannot stop people from coming in. Director Fulgham said in the Capital Facilities plan, we had a point and we have already reached this point and stated that in 2004 he came to the Council with a study to do secondary water and was voted down. In 2010 we voted for a project for a well, but it did not pan out. This is based on peak day demand in the summer months. This time of year through mid June we do fine, but it is those peak days we worry about. Councilmember Reese said he does not feel comfortable shutting building off. Director Fulgham said his hope is that we could do service areas 1 and 2 for secondary water, which are in the works, to help buy us more time. Councilmember Reese asked if the Conservancy District’s booster pump is a part of this. Director Fulgham said the pump is only a couple hundred more gallons per minute. Manager Warnke said everything was a year out, even the booster project. Director Fulgham said we implemented the new water rate to help with conservation and it has not conserved any water. Councilmember Rohde said he thought the projected date was 2020. It seems we are a little premature right now in making decisions to stifle growth. Manager Warnke said it is projection based. What Engineer Breinholt is saying is that we have crossed that State standard in the deficit and that is why he does not feel comfortable signing on plats without the secondary water source. He is required annually to certify the system. Councilmember Reese said at this point he feels like we should get a second opinion, from a different engineer and asked if we are going to rely on our City shutting down on one person’s opinion. Director Fulgham said he has been our engineer for 15 years and it is not an opinion—it is a fact that we are just about out of water. Not today, but in the middle of the summer.

Director Fulgham said in 2013 we adopted a Capital Facilities Plan for drinking water. In that plan it shows the projects we need to do. We have not brought you projects because the growth has not been there. We brought a well in 2010 that did not pan out. We added the storage tank and have done pieces of the pie. Councilmember Reese said every year we project growth. Director Fulgham said but now we are seeing the growth and potential growth that is really going to impact us. Engineer Breinholt is saying he does not feel comfortable until the Council has a plan, so in two years when a citizen puts their yard in, we have water to service it. Indoor use is not the problem—it is outdoor use. We have been working on secondary for a year now. Councilmember Holmgren said he was in the Land Use meeting when all this was brought out. We have had 81 building permits in the last year, which has doubled from the year before. It usually takes two years once a house is in before there are yards, which will be 2020. As a Council we need to give direction. We have preliminary drawings, but we need the construction drawings and to go to the final. If we do service area 3 that buys us enough time, plus the District’s idea with the booster pump so we can get past this pinch we are in. Engineer Breinholt just needs a plan from us. We have been watching this go back and forth for a year. We need more information, but they need to have direction. Let’s make service area 3 work and then we can come up with good numbers.

Councilmember Rohde said he would vote on it any minute if he knew how much it was going to cost the citizens and that it was cost efficient. We have not been able to get to those numbers and that is the hold up. Director Fulgham said those are the harder numbers because the Capital Facilities Plan has a shotgun effect. We have to design and get bids to know that final cost. Director Roberts said those numbers bounced around and scared people, but if we do not do this then we have to do other water projects. Those are going to slowly creep the water rates up to the same range, if not more, over the next 50 years. Director Fulgham said he does not want a second system to have to maintain and worry about people interconnecting the two systems, but he does not want to spend another $2 million to drill a hole in the ground that comes up with no water again. We can get water from the District, but that is very low quality water and it is very different than the water we are use to. It is easy to get, we just have to build pipes and bring it across, but we will have to raise the rates on that water. We would buy that water for three times more than what we pay already to bring water to town. Councilmember Rohde said he thinks he speaks for all of the Council when he says we feel secondary water is the answer and we would like to move as quickly as we can. We just want to make sure we have the right price and asked if we have to find other projects to eliminate our deficiencies to get that price down to its bear minimum or if there are some costing programs for people in different zones. We need to have that laid out so we can make some real strong decisions. Director Fulgham said the fairest way to bill without meters is to bill based on lot size, but we need a bottom line dollar number. Manager Warnke said the best tool we have so far is the spreadsheet that Director Roberts created with the variables. We also need to work on figuring out a methodology relative to rates based on lot sizes. We are working with BRAG to tell us the different sizes of lots so we can start to figure that out. Director Fulgham said it would be good for the Council to tell Director Roberts what is the drop-dead number.

Mayor Fridal said most of us agree we need secondary water because we do not have enough culinary water. We do not have all the answers, but we need to give direction on which way we want to go. When we get some hard numbers we can move forward. We have an extremely difficult situation and we have to act on it and get moving. Director Roberts said we could come up with a plan so it will be equitable for those with tiny lawns. We have to move forward, we cannot talk about it over and over. Councilmember Rohde said we do not have all the data to make these decisions. Councilmember Holmgren said we could go ahead and give Engineer Breinholt direction tonight. Let’s just start somewhere.

Councilmember Vance asked if the Conservancy District’s booster pump would make a difference and take care of the peak day demand while we are trying to figure out secondary water. Director Fulgham said it would help. We could feed it to town by other means and choose certain areas to receive it. Councilmember Vance asked if the pump would get us over the hump while we are making those decisions. Director Fulgham said he would let Councilmember Vance know tomorrow after meeting with the Conservancy District. Councilmember Vance said if so, then we could let developers keep developing while we get the numbers. If we do service area 3 and rush into it we might find out that instead of charging $50 per lot it is $100 and then we are in trouble. We need to know what we are doing for the whole picture before we commit to doing zone 3. We are all ready to vote on secondary water, but we are not there yet. Director Fulgham said we are waiting on exact numbers and what it is going to cost the citizens, but there are a lot of things leading to that. We already have zones 1 and 2 into design, but we have talked about a lot of different options after that. All the extra zones have cost to them and it makes the monthly fee go up. That is why we need the Council to say we want to do the project, but we do not want it to exceed this much. Then we can tell exactly what we can build for that price.

Councilmember Holmgren suggested giving Engineer Breinholt the go ahead to do the design and get the hard numbers. We could do them by zones and have the larger lots pay a higher amount than the smaller lots. Until we have something we can sink our teeth into, we are just going to keep going back and forth on this. Councilmember Doutre said if we do service areas 1 through 3 that would not be a huge amount and would be a good sample and thought that is a good place to start. Councilmember Rohde said it would, but asked what happens when we do that and find out it is going to cost each home $75 a month. Manager Warnke said we need to decide what service areas we want to do and what variables we assume. We can only give ranges because the variables are not exactly known. Councilmember Rohde asked if we could cut it down to $20 a month for low-income people. Director Roberts said with the expanded service areas, if we did 1 through 5, the rate is $33 at a 125% contingency. It also depends on tier structure. With a bottom third and an upper third, we would take and divide this rate to take $11 off to get it right around $22, minus what they are already paying. Councilmember Rohde said then run with that. Director Roberts said that is assuming we can get a break off of the one-third homes below and one-third of the homes above. We have to work with BRAG for GIS data to determine lot sizes, but roughly speaking that is something we can work with and design it that way. Councilmember Vance said he wants the numbers for the whole system not just areas 1 through 5. After we have all the numbers then we can start cutting back and know where we are and where we want to stop. He does not like the idea of making developers install the pipes without letting them know when they will be adding water. We need to know what the cost is going to be. Councilmember Holmgren said this is a big project we have to work through and it will take three to four years to do so. People will understand it is coming.

Councilmember Vance suggested we make a motion to have Engineer Breinholt put together all the hard-core numbers. We cannot hit 100% of existing rooftops, but if we hit 90% of them that is pretty good. Once we have the hard numbers then we could start splitting it. Director Fulgham clarified the Council wants Engineer Breinholt to design areas 1 through 11 and added that we will spend a lot of money to get these numbers. It will be thousands and thousands of dollars. Councilmember Vance asked how short the City is on water. Director Fulgham said our peak day demand is about 7 million gallons per day. We can produce without sources about 6.9 million gallons a day. We make it because we fill up a little extra in the tanks, but in the summer time we fight to keep enough water in the tanks. The booster pump would be about 360,000 gallons a day. Councilmember Vance said we need to get over the hump so people can develop lots and asked if the pump would take care of that so Engineer Breinholt could sign off on plats. Director Fulgham said that booster pump is a year away. Anything is a year or two away. If we decide we do not want secondary water, another source is two years away by the time we go though the process to get a well. This will buy us some time. Councilmember Rohde said even with secondary, the pump would be nice to have. Director Roberts said the Council needs to authorize an amount we can put toward the design because it could be tens of thousands, but you can request a not to exceed amount. Manager Warnke said he would talk to Engineer Breinholt to get an estimate. Director Roberts said if we go to design we could take the cost and plug in the work on the GIS to figure out lot sizes. We will approach banks and see rates and we will zero those in more. Director Roberts asked if we are going to do the expanded zones or the original ones. Councilmember Vance said common sense needs to play a role and we need to combine the zones so we can hit as many households as possible.

3. Discussion of City Council assignments

4. CLOSED SESSIONS: No closed session was held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or systems

The meeting adjourned at 6:57 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the February 20, 2018 City Council Meeting to order at 7:06 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Holmgren and the Pledge of Allegiance was led by Councilmember Rohde.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance, including a group of scouts.

3. Approval of Agenda:

Motion by Councilmember Holmgren to approve the agenda of February 20, 2018. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

4. Approval of minutes – February 6, 2018

Motion by Councilmember Vance to approve the minutes of February 6, 2018. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes.

Developer Gary Madsen said I am currently trying to develop a 22-lot subdivision east of town—Garfield Phase 3. I have been to the Land Use Authority Board and that is going well, but they are telling me they will not approve or sign the plat for my subdivision after I have already made preliminary application and gone through the process because there is not enough water. The City Engineer will not sign until there is a secondary water plan in place. I am here to discuss with you or implore you to get that figured out. If you cannot approve one you should not approve any subdivisions. I understand it will not be an easy decision to make and you will take heat. The people who should take the heat are the City Council from 20 years ago because this should have been solved a long time ago. It is time it is taken care of. It is the right decision to make. You have got to get this thing done or you have to stop development. Councilmember Reese clarified that Mr. Madsen was actually turned down. Mr. Madsen said he has told me on numerous occasions that he will not sign another plat for new subdivisions until there is a plan in place and that he is not comfortable signing any plats because his license could be in jeopardy. The Council said they talked about it in their work session and thanked him for his time. Manager Warnke told him progress is being made with the plan.

6. New Council Business:

a. Discussion and consideration of adopting Resolution No. 18-07 conducting a biennially review of Tremonton City’s Moderate Income Housing Plan and implementation and preparing a report setting forth the findings of said review in compliance with Utah Code 10-9a-408

Manager Warnke said by State Law, we are required to do this every two years. The report shows we have a good inventory of affordable housing except for a certain population. It is sometimes difficult to provide that type of affordable housing. From a policy and plan perspective we have a good plan in place and policy zoning wise we are right on target. In the upcoming years we will need to update our plan and make sure data supports our objective of providing affordable housing.

Motion by Councilmember Holmgren to adopt the resolution. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of adopting Resolution No. 18-08 approving the Wastewater Planning Program (MWPP) Annual Report for 2017

Director Fulgham said this is the report he does every year. It is different from previous years because the State took off a lot of useless stuff they were not using. They just want to know we have a plan and the facility is meeting its needs. The only thing we exceeded on was our average daily flow over the year. Our plant design is at 1.9 MGD and our average flow was 1.95, which goes back to the spring of last year. Into the summer that all calmed down. In the summer of 2019 when Garland leaves, that should drop another 500,000 gallons a day. We will be plenty under that flow design. We have to list if we had any sanitary sewer over flows and the number of plugs we had, which was three. The other calls were lateral problems from homeowners. This is the only State report I do that has to be adopted by the City Council showing they have been informed of where our facilities are, both treatment and collection.

Councilmember Vance asked if there are any weaknesses or things we need to be aware of. Director Fulgham said the projects we are going to do are known, which are also listed. Nutrient removal and solids handling are on the schedule this year and the following year. As problems come along in the collection system, we solve them. Some of our pipes in the ground are almost 100 years old, but as long as they are in good shape and their integrity remains, we do not replace them. In our Master Plan there is a plan to put a larger sewer line coming from the east side of town, upsizing our 10-inch main to a 15-inch line. Those areas come with impact fees and user fees to improve some of those.

Councilmember Holmgren asked if we have had any issues with the wastewater treatment as a result of the wet spring and high water last year. Director Fulgham said we exceeded a few things, but those are items they took off the list this year. The only thing we had to address was flow. One section talks about the loading design and we are well under the limit. Flow is the only thing we bumped our heads on this last year. We did have issues when we had all the high water with keeping bacteria down. With the treatment plan, we are good. We have scheduled our upgrades and with Garland leaving, that will improve our capacity and give us a few more years. This past year was the last year we had our rate increase, which we have done for about five years now to fund these projects. We have enough in house to do $2.5 million worth of work without bonding and borrowing. The nutrient removal project is not impact fee related. We need to be compliant by 2020 and we are well ahead of the program. Councilmember Doutre said we are glad we are prepared and Director Fulgham stays on top of things, we appreciate him.

Motion by Councilmember Doutre to adopt the resolution. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 18-09 repealing Resolution No. 15-10 and approving an amended template subdivision development agreement

Manager Warnke said there are new paragraphs being proposed that paralleled our Code requirements. The State Law allows us to enter into development agreements. In 2010 we created a development agreement template and have been adding to it as needs arise, making issues more clear. Attorney Ericson reviewed and I drafted the culinary water and sewer treatment capacity. We have always reserved capacity at the building permit level. We talked about the concerns with signing plats and approving more lots and we need to be conscious of that, but there is also the issue of existing lots that are already out there. We have never reserved capacity to a subdivision when they have recorded a plat—otherwise we tie up a lot of capacity that would be sitting in lots. This more or less tells when capacity is granted or guaranteed, which is at the building permit stage. Once it is recorded, we cannot necessarily un-improve or vacate the subdivision without going through a public process so we think this is the best approach, which would say we are not reserving capacity within our utility systems for a subdivision or any building lot—it is first come first serve and that does protect the City for capacity.

Fee in lieu payments—certain public improvements are required and sometimes they cannot be easily done because it takes a bigger section of improvements to be constructed or designed before that small section can be done. Curb and gutter are a good example. In those cases we take the fee in lieu payment. This talks about the payment and provides a narrative. Also for outside improvements, depending on where they are developing, there may be offsite project improvements. We defined project improvements according to State Law as it relates to the impact fees. If it is a system improvement, something that services an area larger than the project, then there are some reimbursement opportunities or contributions of participation by the City. Councilmember Holmgren asked if Manager Warnke could discuss the secondary water system. Manager Warnke said, as you know, we adopted an ordinance that required and exacted water shares and also the distributions system within a subdivision. This discloses there is uncertainty on when these systems will be charged and put in place.

Protection strips or subdividing property in such a way that it is not a developable lot has always been an illegal subdivision in the City. This says that the developer is coming in warranting that they have not or will not unlawfully divide property or create a protection strip. If they do then the remedy is that they agree within 30 days to deed that back to the City upon written request.

Motion by Councilmember Vance to approve the resolution and repeal 15-10. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

7. Calendar Items and Previous Assignment

a. Review of calendar

The Council was reminded of the Youth City Council dinner on March 9, and a conference in St. George. Recorder Nessen made reservations for them to stay at Crystal Inn. They will check in on Wednesday and out on Saturday, and will attend classes Thursday and Friday.

b. Review of past assignment

Councilmember Holmgren is working with the Canal Company. He has a meeting with them on Thursday at 10 a.m. He also requested a report from Director Fulgham on the water that goes into the Malad River.

Manager Warnke and Councilmember Rohde are in the process of creating a subcommittee to help create a mission statement. Manager Warnke also put a job description and announcement out for a new Police Chief and they have got some applications and resumes.

Councilmember Vance said we need to talk to the Conservancy District and find out if the booster pump can take off the heat so we can get new lots approved. We also need to get a cost estimate from Engineer Breinholt for how much it is going to cost to do service areas 1 through 11 with the idea of covering at least 90% of the existing houses. Councilmember Rohde clarified 90% on a design, but we may need to scale back. Councilmember Holmgren said road cuts need to be resolved before Engineer Breinholt can give us exact numbers. Manager Warnke said we talked about rate structures based on lot sizes. We are working on that with BRAG so we are on their timetable, but he will report back. Councilmember Holmgren suggested getting hard numbers for service areas 1 through 5. By the time we get down to all these service areas we are talking years into the future. Councilmember Holmgren asked if there is a way that we can get hard numbers on 1 through 3 as well as 1 through 5 and then extrapolate from there. We could get a good idea where we are at on the rest of them. Councilmember Holmgren said he is worried about spending all this money for hard numbers for 1 through 11. We are talking best-case scenario, years down the road for build out with things changing over time. Councilmember Vance said until we get the hard numbers, we do not know how long it will take. Councilmember Holmgren said once we have the hard numbers then we know pipe costs, the trenching and all that. From that we could extrapolate out into the future. Manager Warnke said he would let the Council know what it would cost to do the design work and then report back so a decision can be made based on that.

The Council then reviewed their assignments. Councilmember Holmgren requested adding the Arts Council to his and Councilmember Rohde’s assignments. Councilmember Rohde suggested doing away with the Promote an Inclusive Community. Councilmember Reese was good with his assignments. Councilmember Doutre said she is a part of the New Hope Crisis Center and will start attending their monthly dinners. Councilmember Vance suggested adding Economic Development to his assignments. He also asked about the Taxing Entity Committee, which he can attend as an extra.

8. Reports & Comments:

a. City Manager Reports and Comments
b. City Department Head Reports and Comments

Director Fulgham said he got the bid back for the audio in the Council Chambers, which was a lot more than he expected ($9,800). We are trying to get another estimate. The Council made a few suggestions. He then gave the Council a heads up about a new senate bill that requires pressurized secondary systems to install service meters on all new secondary services. He said he does not have a problem with this, but it is about the cost and they want to compare water to what Weber Basin has and our water is not that quality. The meters they require have no moving parts, which drives the cost up and have to be read with radios, which takes a lot of manpower and time. It has not passed yet, but there is a lot of opposition from those in the rural areas.

c. Council Reports and Comments

Councilmember Holmgren said the Arts Council held their first meeting today and got a lot of cool things planned.

Councilmember Rohde went down to the walking trail and was impressed with the wood bridge. He is excited to see it start to develop.

Mayor Fridal said he appreciates the Council. We have hard decisions to make, but we think and we accomplish good things. You do a great job.

Motion by Councilmember Vance to move into closed session. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 8:04 p.m.

9. CLOSED SESSIONS:

Motion by Councilmember Holmgren to return to open session. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 8:48 p.m.

10. Adjournment

Motion by Councilmember Holmgren to adjourn the meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:48 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 6th day of March, 2018.

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

Director Fulgham is meeting with the Water Conservancy District and will ask about the booster pump so he can report back to the Council.

Director Fulgham and Manager Warnke will talk to Engineer Breinholt about putting together an estimate of work to design service areas 1-11 so the Council can have hard-core numbers. The Council will need to authorize an amount or could request a not to exceed amount. Location of the road cuts for the secondary system will need to be resolved before Engineer Breinholt gives the exact numbers.

Manager Warnke will also continue working with BRAG to get GIS numbers and help them determine methodology relative to rates based on lot sizes.

Councilmember Holmgren has a meeting with the Canal Company and will report his findings in the next meeting.

Manager Warnke and Councilmember Rohde are in the process of creating a subcommittee to help create a mission statement for the City.

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