City Council Minutes 9-20-16 2016-11-01T09:54:44+00:00

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
September 20, 2016

Members Present:
Diana Doutre – excused
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL MEETING

Mayor Fridal called the September 20, 2016 City Council Meeting to order at 7:00 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Holmgren, Reese, Rohde, and Vance, City Manager Shawn Warnke, and City Recorder Linsey Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Doutre was excused.

Mayor Fridal thanked the Council and told them they do a terrific job. The City personnel are a great group of people.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Rohde and the Pledge of Allegiance was led by Mayor Fridal.

2. Introduction of guests:

Mayor Fridal welcomed Jessica Tanner from The Leader and Kevin Christensen from the Bear River Health Department (BRHD). Mayor Fridal noted the BRHD hosted a Suicide Prevention Coalition Town Hall Meeting at the fairgrounds last Thursday. It was well attended and was a great evening. He thanked Mr. Christensen and the BRHD.

3. Approval of Agenda:

Mayor Fridal asked if there were any changes or corrections to the Agenda. No comments were made.

Motion by Councilmember Holmgren to approve the agenda. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

4. Approval of minutes – September 6, 2016:

Mayor Fridal asked if there were any changes to the minutes. There were no comments.

Motion by Councilmember Vance to approve the minutes. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes:

Kevin Christensen with BRHD talked about the two doctors working for BRHD and the Community Health Center and the several different services offered. The doctors do a great work for the community.

Mr. Christensen noted he was surprised by the number of people that have been impacted by suicide and mental illness. He thanked the Council for their support and encouraged them to attend future Suicide Prevention Coalition Town Hall Meetings to show their support.

Last Friday and Saturday there was an emergency preparedness event in the community that had a good turnout. There are great things going on in the community and he acknowledged the Council’s leadership. He thanked them for all they do for the community and BRHD.

Mayor Fridal reminded the Council about the retirement dinner for Darlene Hess this Friday at Maddox.

6. Council Business:

a. Discussion and consideration of landscaping in the park strip on East Main Street from approximately 400 East to 570 East/Amber Avenue (Fridal Heights Subdivision)

Director Fulgham pulled the grass from the park strip on East Main and put in rocks to help with water conservation. The Council has received negative comments about the rocks from the public. The park strip cannot have trees because of a water line located there and UDOT regulations. The water line develops leaks periodically because of its age and the material. If they install concrete, they would have to break it up to find any water leaks. Director Fulgham said the bigger rocks will be removed and used in storm drains. The remaining rocks will be cleaned to make them look better. There is a water line along the curb if the City wants to put in desert landscape plants in the future. The park strip was using 100K gallons of water each month. The bigger rocks were used so kids cannot pick them up and throw them at cars and into the road.

Sharri Oyler spoke as a resident. It is looking better the more they work on it. It was an initial shock at first but it looks better than it did. Public Works Lead Rusty Scoffield suggested to Ms. Oyler previously that the City put cement pads every several feet in the park strip with a flower pot to match the pots on Main Street. Another idea is to remove some of the rocks as it is too full and to remove the bigger rocks completely.

The Council would like to have a written plan for Main Street and create a standard. This area is a main entrance into downtown and should look nice. They would like street lights included on the plan. The park strips around City Hall and the Library need to be changed so they do not require excessive amounts of water to maintain also.

Motion by Councilmember Vance to go ahead and let Director Fulgham finish what he is trying to do. Before he finalizes he is going to come in with cost estimates if it will cost more money to finish it up. Motion seconded by Councilmember Rohde. Vote: Councilmember Holmgren – nay, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved. Manager Warnke suggested we get a landscape architect to put together plans and let the Council review them to find one they like. The Council would like to include urban design, landscape, and gateways. The second motion is that Manager Warnke comes back on October 4th with some kind of scope and plans that we can take a look at from the RDA side to start trying to have a conception of what we want for Tremonton. Motion seconded by Councilmember Reese. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved. Manager Warnke noted anything that requires a development permit to be issued by the City must go through the same development review process and comply to the same standards. This particular project does not require a land use permit. The City does follow State Code and complies with our own standards.

The Council would like to have a plan in effect by February 21, 2017. That is the goal.

b. Discussion and consideration of adopting Resolution No. 16-46 providing capital contributions for Fund 71- RDA District #2 Fund- Downtown so that the Redevelopment Agency can commence with improvement projects

This resolution will finalize the motion the Council made last meeting.

Motion by Councilmember Reese to approve Resolution No. 16-46. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

7. Reports & Comments:

a. City Manager Reports and Comments

1) Bike route on 300 East

We are still working with UDOT on the bike routes. This relates to a recommendation from SDAT (Sustainable Design Assessment Team) to show connectivity on Tremont Street from 600 North to 600 South. The bike route on 300 East is the responsibility of UDOT. The City needs to change signage to match the Manual of Uniform Traffic Control Devices. With that change, UDOT has committed to put the bike route signs on 300 East.

2) Wayfinding signs on State Roads

Manager Warnke stated we should put up wayfinding signs at the off-ramp of I-84 so travelers know there is more to Tremonton and direct them to downtown. The wayfinding signs should be part of the overall plan for downtown. The signs at the Industrial Park can use some attention as well.

b. City Department Head Reports and Comments

Chief Nance spoke with several different kennels about replacing the K-9 that retired. The total cost is $10,500, which includes the dog and the narcotics and patrol training. Officer Skyler Gailey has shown interest in working with the new dog. The vehicle transportation unit that allows the dog to be released remotely runs about $5K. The City is required by law to pay the handler to care for the animal a half hour a day. There is a business in town that is willing to pay $3-5K toward the purchase of the dog. Manager Warnke spoke with Finance Director Roberts about using money from the Capital Equipment Replacement Fund to purchase the dog. The money for the vehicle transportation unit may come out of the General Fund depending on the total cost. The Council gave the go-ahead to press forward. Chief Nance stated the dog will be ready to go in two months.

The Police Department is looking to hire a crossing guard and a substitute crossing guard. They have not had any luck so far. The wage is a little over $9 per hour. The job requires 45 minutes per day. A company contacted Chief Nance about running the crossing guard program. They hire, do payroll, and oversee the schedules but they are not cost effective; however, they gave him suggestions for improving hiring such as a higher wage and having them work for 1 hour instead of 45 minutes. He spoke with Manager Warnke about raising the rate to $15 per hour. The cost could be absorbed in his budget as it will not be a large amount.

c. Council Reports and Comments

Councilmember Rohde would like to look into televising City Council meetings. He came back from the Utah League of Cities and Towns conference with contact information for someone that can help set it up for around $4K. He hopes to be able to get people involved from their homes.

Motion by Councilmember Reese to move into Closed Session. Motion seconded by Councilmember Vance. Vote: Councilmember Vance – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Holmgren – aye. Motion approved.

The Council moved into closed session at 8:25 p.m.

8. CLOSED SESSION:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms

b. Strategy session to discuss the character, professional competence or physical or mental health of an individual

Motion by Councilmember Holmgren to return to Open Session. Motion seconded by Councilmember Rohde. Motion approved by consensus of the Council.

The Council returned to open session at 8:32 p.m.

9. Adjournment.

Motion by Councilmember Reese to adjourn the meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:33 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Deputy Recorder Cynthia Nelson.

Dated this 27th day of September, 2016.
Linsey Nessen, City Recorder