City Council Minutes 7-05-20162016-11-01T09:54:45+00:00

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
July 5, 2016

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, Deputy Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the July 5, 2016 City Council Workshop to order at 5:59 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Shawn Warnke, and Deputy Recorder Linsey Nessen. The following Department Heads were also present: Food Pantry Director Cathy Newman, Parks and Recreation Director Marc Christensen, and Public Works Director Paul Fulgham. Also in attendance were: City Attorney Dustin Ericson and Sergeant Kevin Allred.

1. Review of agenda items on the 7:00 p.m. Council Meeting:

The Council reviewed the July 5, 2016 Agenda with the following items being discussed in more detail:

Resolution No. 16-35. The Council discussed the change to have Linsey Nessen be the Acting City Recorder until Darlene Hess retires in September of 2016 then appoint Ms. Nessen to the position of City Recorder. The Council welcomed Ms. Nessen to that capacity.

Disposal of 1953 Ford Customline. A 1953 Ford was donated to the City with the proceeds from the car to benefit the Food Pantry. There was talk of putting the car in the parade. Manager Warnke noted the car needs to be declared surplus property to dispose of it. Director Newman would like to get the most money from the car to help benefit the Food Pantry. Attorney Ericson said if there is a raffle, people must be able to enter without paying any money but the City can have a suggested donation price for each ticket.

Another option discussed was an auction but that would narrow down the number of people that could be involved. The desire is to help raise money and awareness for the Food Pantry and get the community involved. The tickets could be available during Box Elder County Fair, Wheat and Beat Days, and Tremonton City Days. If the City stated there was a minimum total amount that must be collected before the raffle, the City would need to return all the money if that amount was not reached. They discussed posting the car and raffle information on the City’s website and possibly collecting donations through that venue.

The person that donated the car suggested the raffle tickets have a suggested $20 donation. There would be more people that could get involved at that price. It would be good to have it in The Leader. City staff can purchase tickets but the drawing would need to be held publicly. Jessica Tanner with The Leader said tickets could be sold at their office and they could put free advertising on their home page with a story.

Generator for Wastewater Treatment Facility. Director Fulgham commented that the backup generator is from 1979 and has required several repairs. It is proposed that the City purchase a new one as the cost for the necessary repairs is over $10K. Currently they hooked up the portable generator from the Water Department to be compliant with Federal Law. The three main suppliers are GENERAC with a bid of $71,451.60, Cummins at $71,918, and CAT did not submit a bid. The generator is a 350 KW, which is big enough to run the entire Wastewater Treatment Facility and future expansion. It is self contained and will sit outside the building on its fuel tank. Director Fulgham noted that GENERAC is a good brand.

2. Review of different options for disposing of a 1953 Ford Customline vehicle that was donated to the City for the benefit of the Tremonton City Food Pantry

This item was discussed above.

3. Update on City Days – Director Marc Christensen

Director Christensen said there will be a Dutch oven community dinner Monday, July 18th. The Council was invited to help. It was noted that the Chamber of Commerce will be serving. A picture of the 1953 Ford has been posted to the City’s website and it will be the backdrop for all advertisements for City Days. There will be a pickle ball tournament, teen dodgeball and baseball games. There are things going on every night during the week of City Days with Friday and Saturday being the busiest days. There will be a local produce farmers market on Friday, July 22nd and the City Council breakfast Saturday, July 23rd, at North Park. Mayor Fridal and the Council thanked Director Christensen for his work.

Motion by Councilmember Doutre to move into Closed Session. Motion seconded by Councilmember Vance. Vote: Councilmember Vance – aye, Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Holmgren – aye. Motion approved.

The Council moved into closed session at 6:32 p.m.

4. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual

Motion by Councilmember Holmgren to return to Open Session. Motion seconded by Councilmember Reese. Motion approved by consensus of the Council.

The Council returned to open session at 6:48 p.m.

The meeting adjourned at 6:48 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the July 5, 2016 City Council Meeting to order at 6:59 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Shawn Warnke, and Deputy Recorder Linsey Nessen. The following Department Heads were present: Public Works Director Paul Fulgham. Also in attendance was: Sergeant Kevin Allred.

1. Opening Ceremony:

Mayor Fridal asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Doutre and the Pledge of Allegiance was led by Councilmember Rohde.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Approval of Agenda:

Motion by Councilmember Reese to approve the agenda of July 5, 2016. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

4. Approval of minutes – June 21, 2016:

Mayor Fridal asked if there were any changes to the minutes. There were no comments.

Motion by Councilmember Vance to approve the minutes of June 21, 2016. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes:

Ben Greener noted he has been on secondary water since 2007. It is great but it has a lot of sediment in it. Thinking of the future, there should be more people on secondary water and they need to improve the quality. His sprinkler filters get clogged from the secondary water and they wear out because of the abrasive material. It could have a sediment pond before pumping to residents. Councilmember Holmgren said a sand media filter works well. Mr. Greener would like it to be filtered but also to be improved and enlarged for more residents to use to help with culinary water use.

The second topic Mr. Greener discussed is the need for a sign on 1000 North eastbound stating there is a 30 ton weight limit and the need to enforce that limit. There is a sign going westbound. There are heavy trucks using the road that will damage it. There are also semis parking in front of McDonalds even though there are two (2) no parking signs. The trucks ruin the roads when parking on the side. The Council thanked Mr. Greener.

6. New Council Business:

a. Discussion and consideration of approving Resolution No. 16-35 appointing an individual to serve as the acting City Recorder and thereafter as City Recorder

Motion by Councilmember Vance to approve Resolution No. 16-35 as written. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of authorizing the disposal of a 1953 Ford Customline vehicle that was donated to the City for the benefit of the Tremonton City Food Pantry

The Council will authorize the disposal of the vehicle and City staff will determine the method to use. Manager Warnke said the idea was to do a drawing.

Motion by Councilmember Rohde to move forward with the disposal of the 1953 Ford Customline and set up a drawing with all proceeds to go back to the Food Pantry. With a suggested $20 donation a ticket and suggested it be set up at the 24th celebration as well as the Box Elder County Fair and Wheat and Beat Days. Councilmember Holmgren asked if a date should be set to announce the winner of the raffle. Director Fulgham suggested the winner be announced at the City Council Meeting after Labor Day. The Council liked that idea. Councilmember Rohde added that to his motion. Councilmember Vance suggested it also include that City staff come up with a venue for collecting money. That was also included in the motion. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of awarding bid for a new 350 KW self contained generator and installation for the Tremonton City Wastewater Treatment Facility

Director Fulgham explained it is included in the budget to replace the old generator as it would cost a lot to make the necessary repairs.

Motion by Councilmember Holmgren to award the bid to GENERAC for the generator for the Wastewater Treatment Facility. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

d. Discussion and review of information on the culinary water condition in the City

Director Fulgham stated the water usage spikes from Memorial Day to Labor Day. He talked about updating the Secondary Water Plan for feasibility. There is a need for source production and infrastructure to meet future demands. There have been more building permits already this calendar year than last year.

The water usage in the parks has been cut back and there is no watering on Wednesdays. Director Fulgham noted the best way to control water usage is through rates.

There is currently no way to meter the usage on secondary water because meters would need more filtering. Weber Basin and UTA (Utah Transportation Authority) have invested money in billboards and signs to educate people. There are also commercials on TV about conserving water. The City is required to have a conservation rate, which means you pay more for more water usage.

Mayor Fridal is on a State Drinking Water Board that helps communities with water projects. He has seen several cities that charge $60-70 for water alone. Director Fulgham explained that when using State loans, water rates have to be 1.7% of the median household income. Utah has lower water rates nationwide. Director Fulgham will present a conservation rate next City Council meeting. The City will also be doing the feasibility study for secondary water.

7. Comments:

a. Administration/City Manager Advise and Consent

Manager Warnke stated the July 26th meeting is canceled.

1. State of Utah Grant Agreement in the amount of $1,200 for a wall mural

The City has been awarded $1,200. Director Christensen will prepare several different projects for consideration. Councilmember Rohde noted that Mr. Nessen does a phenomenal job on the murals.

2. Discussion of any item listed on the Workshop Agenda

No items were discussed.

b. City Department Head Reports

There were no Department Head Reports.

c. Council Reports

Councilmember Holmgren told the Council to send him ideas for the website. The more up to date it is the more usage it gets. There were 367 visits to the website today and 474 yesterday. Some days have over 600 people visiting it. The website needs to keep current. The highest usage was 1,048 views.

Mayor Fridal discussed the need to change the date for the summer party. It was decided to hold it Thursday, August 4th.

8. Adjournment.

Motion by Councilmember Holmgren to adjourn the meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:32 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Cynthia Nelson.

Dated this day of 19th day July, 2016.
Linsey Nessen, Acting Recorder