City Council Minutes 4-4-172017-04-19T13:34:24+00:00

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

April 4, 2017

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese – excused
Bret Rohde
Lyle Vance – excused
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder (arrived at 6:32 p.m.)
Cynthia Nelson, Deputy Recorder (left at 6:32 p.m.)

CITY COUNCIL WORKSHOP

Mayor Fridal called the April 4, 2017 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, and Rohde, City Manager Warnke, City Recorder Nessen (arrived at 6:32 p.m.), and Deputy Recorder Cynthia Nelson (left at 6:32 p.m.). The following Department Heads were also present: Parks and Recreation Director Marc Christensen (arrived at 6:09 p.m.), Public Works Director Paul Fulgham, Senior Center Director Marion Layne (arrived at 6:51 p.m.) Police Chief David Nance, and Treasurer Sharri Oyler.

The items below were discussed out of order.

1. Review of agenda items on the 7:00 p.m. Council Meeting:

The Council reviewed the April 4, 2017 Agenda with the following items being discussed in more detail:

Proclamations. The City will be approving two proclamations: National Service Recognition Day and Arbor Day. Director Christensen said they plan on planting five or six (5 or 6) trees at Jeannie Stevens Park. Some will provide shade for the volleyball pit during the afternoon and a couple will go along the entranceway by the flag. He will get with Councilmember Holmgren and discuss the types of trees to plant.

Res. No. 17-12. Manager Warnke stated the Land Use Authority Board recommended the proposal from Horrocks Engineers for creation of a Transportation Master Plan. Horrocks Engineers will do traffic counts that will help with the traffic modeling. Box Elder County is paying for the bulk of the expense. They will pay the portion relative to vehicle traffic, and the City will pay the part relative to pedestrian transportation, which equals $3,800. Manager Warnke stated the pedestrian portion should be included to be a comprehensive plan. The walkable part will focus on trails and bicycle routes. He would like it to run concurrently with the Main Street plans. Horrocks Engineers will contribute where it makes sense in the Advisory Committee for Main Street. The Advisory Committee will participate in an open house and address the City Council.

Mugs and Bananas Drag Night. Chief Nance stated Bruce Jeppesen plans on putting up four (4) jersey barriers made of concrete in front of Carquest on the street. They will have the vehicles between the barriers for the burnout. Chief Nance noted they will keep people back from the barriers. Manager Warnke said he does not know how the City can be removed from the liability. The City could limit who enters the burnout area.

Purchase order police vehicles. Chief Nance said they received quotes for trucks. The quotes are within $300 of each other. It would be a non-obligatory purchase order so they can get them ordered and get 2017 not 2018. The trucks are bigger and work well for the Police Department. The trucks get around a little easier especially in the winter and have been good to maintain. Manager Warnke hopes the trucks will have a longer life than cars. Chief Nance proposed the City buy one Chevy and one Ford truck, one from each dealership.

FY 2018 Street Reconstruction Projects. Director Fulgham noted seven (7) companies bid the 2018 street projects and ranged from $750K to a little over $1.1M. The contract documents allow the City to scale back to 50 percent. The bid must be awarded within thirty (30) days after bid opening or it must be rebid. The low bidder was Staker Parsons. Mayor Fridal looked at the roads that are out to bid and would like to stretch the life of the roads out if possible. Manager Warnke stated that Finance Director Roberts commented the City has a lot of funds being used for projects in the next fiscal year.

Fund 42 is the Transportation Capacity Fund. At the end of last Fiscal Year, the surplus in the General Fund was moved into the Fund 42 to prepare for upcoming road projects that add capacity. The City is obligated to construct the right-of-way that was purchased from TL Johnson by 2019. It is estimated to cost $550K. There has also been discussion of reconstruction on 1000 North over the canal for acceleration and deceleration lanes. Fund 42 will transfer $60K to the Redevelopment Agency to finish the 480 West extension by Top Lube.

Fund 40 is the Capital Projects Fund and includes parking lots at a cost of $70K. The parking lots have already been delayed. Road projects are projected at $200K with an additional $300K coming from the General Fund. There is $20K reserved for the Senior Center Roofing Project. Another project that is pending is the Animal Control Shelter. The building received water damage. It is still unclear if the building can be fixed or will need to find another location. The damages were sent to the insurance company and an adjuster will be coming.

Manager Warnke commented he is working on an arrangement with Utah Department of Transportation (UDOT) regarding the storm drain on Main Street. Director Fulgham said the project will be a shared cost and would come out of Fund 55. The costs are unknown at this time.

Fund 41 is the Vehicle Replacement Fund that will be used to purchase two police vehicles and the firetruck chassis. There are matching funds required for the Trailhead Project from Grants the City has applied for and is applying for.

Director Fulgham noted the road bids have to be accepted within thirty (30) days. The bids were opened April 21, 2017. The decision on roads could be tabled until the next City Council meeting and still meet that deadline.

Mayor Fridal stated he is comfortable spending closer to $500K on road projects.

2. Discussion of Tentative Budget for Fiscal Year 2017-2018

Manager Warnke talked about an incentive program from Rocky Mountain Power (RMP). RMP will bring electricians and install new fixtures up to $4K per meter and pay up to 75 percent of the cost. The City would be responsible for 25 percent of the cost. The investment would be paid back in less than a year based on savings from the energy efficient lighting fixtures. The lights are for buildings, not street lights.

The City can save $10K on the price of the new fire truck by paying for the chassis when it arrives at the plant. It was proposed to pay for the chassis out of the Capital Vehicle Replacement Fund. The City will take delivery of the new fire truck in December.

Manager Warnke proposed the City pay half the remaining Operating Expenses to UTOPIA this fiscal year.

The server in the Library was replaced and there is additional equipment that needs to be replaced.

Director Marion Layne applied for a Community Development Block Grant (CDBG) and received funds to help purchase generators. Director Fulgham noted the generators can be set to send notifications if a fridge or freezer quits working.

The Council did not go into Closed Session.

3. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy session to discuss pending or reasonably imminent litigation

The meeting adjourned at 6:58 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the April 4, 2017 City Council Meeting to order at 7:04 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, and Rohde, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Senior Center Director Marion Layne (left at 7:17 p.m.), Police Chief David Nance, and Treasurer Sharri Oyler.

Items discussed out of order.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Rohde and the Pledge of Allegiance was led by Councilmember Doutre.

2. Introduction of guests:

Mayor Fridal welcomed Jessica Tanner from The Leader.

3. Approval of Agenda:

Motion by Councilmember Holmgren to approve the agenda of April 4, 2017. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

4. Approval of minutes – March 7, 2017

Motion by Councilmember Doutre to approve the minutes of March 7, 2017. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

5. Public comments: Comments limited to three minutes.

Jessica Tanner from The Leader spoke about the pedestrian accidents on Main Street in the past and commended the Council for their actions with the upcoming crossing signals. They will make a big difference. She noted the Council cares and are making an effort. Ms. Tanner is excited for them to go in and noted it will be a really good thing.

6. Public Hearing

Mayor Fridal called a Public Hearing to order at 7:08 p.m. to consider Annual Implementation Budget 2016-2017. There were 6 people in attendance.

a. Amending the budget entitled “The Tremonton City Annual Implementation Budget 2016-2017 (General Fund, Capital Fund(s), Enterprise Fund(s), and Special Fund(s),” for the period commencing July 1, 2016 and ending June 30, 2017

There were no public comments. Mayor Fridal closed the Public Hearing at 7:09 p.m.

Mayor Fridal called a Public Hearing to order at 7:10 p.m. to consider the Community Development Block Grant. There were 6 people in attendance.

This hearing is called to allow all citizens to provide input concerning the project that was awarded under the 2017 Community Development Block Grant Program. The City has amended its capital investment plan and decided to apply for funds for the Bear River Valley Senior Center located at 510 West 1000 North, Tremonton, Utah 84337 and the Tremonton City Food Pantry located at 180 S. Tremont Street, Tremonton, Utah 84337. The application for emergency generators at the aforementioned facilities was successful in the regional rating and ranking process and was awarded approximately $123,446 to construct the project. This project will allow these critical facilities to continue to operate during power outages. Additionally, the project will install a software and hardware that will allow the elements of the facility such as refrigerators, freezers, etc. to be monitored and controlled remotely. The Project Manager is Marion Layne, the Bear River Valley Senior Center Director. Are there any comments, questions, or concerns from the audience or public? Copies of the capital investment plan are available if anyone would like a copy.

Councilmember Doutre said the Council is really happy to get the grant and noted Director Layne did a great job. She appreciates her work getting the grant.

b. Community Development Block Grant (CDBG) Second Public Hearing Notice.

Tremonton City will hold a public hearing to discuss the project determined to be applied for in the CDBG Small Cities Program in Program Year 2017. The project includes backup generators at both the Bear River Valley Senior Center located at 510 West 1000 North, Tremonton, Utah 84337 and the Tremonton City Food Pantry located at 180 S. Tremont Street, Tremonton, Utah 84337. Comments will be solicited on project scope, implementation and its effects on residents. The hearing will begin at 7:00 p.m. or soon thereafter on April 4, 2017 and will be held at the Tremonton City Council Chambers located at 102 S. Tremont Street, Tremonton, Utah 84337. Further information can be obtained by contacting Shawn Warnke, Tremonton City Manager, at 435-257-9504 or at swarnke@tremontoncity.com. In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this hearing should notify Linsey Nessen, City Recorder, at 435-257-9506 or lnessen@tremontoncity.com or at 102 S. Tremont Street, Tremonton, Utah 84337 at least three days prior to the hearing.

There were no public comments. Mayor Fridal closed the Public Hearing at 7:11 p.m.

7. Proclamations

a. Proclamation Recognizing National Service Recognition Day

Motion by Councilmember Holmgren to accept the proclamation for Recognition Day for National Services. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

b. Proclamation Recognizing Arbor Day

Motion by Councilmember Doutre to approve the proclamation and adopt it. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

8. New Council Business:

a. Discussion and consideration of approving the February Financial Statements

Motion by Councilmember Rohde to approve the February Financial Statements. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

b. Discussion and consideration of approving the March Warrant Register

Councilmember Rohde asked about a charge for $11K to ship urine to the toxicology lab. Recorder Nessen noted it is one of the charges on the City’s visa bill. That is the description that showed up but there are several charges on that bill.

Motion by Councilmember Doutre to approve the March Warrant Register. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 17-11 amending the budget entitled “The Tremonton City Annual Implementation Budget 2016-2017 (General Fund, Capital Fund(s), Enterprise fund(s), and Special Fund(s),” for the period commencing July 1, 2016 and ending June 30, 2017

Motion by Councilmember Rohde to adopt the budget, Resolution No. 17-11, as has been set forth. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 17-12 ratifying the Land Use Authority Board’s selection of and approving a professional services agreement between Tremonton City and Horrocks Engineers for the creation of a Transportation Master Plan

Motion by Councilmember Holmgren to adopt Resolution No. 17-12. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

e. Discussion and consideration of granting a Special Event Permit to Bruce Jeppesen’s “Mugs and Bananas Drag Night” held on Saturday, June 3, 2017 in accordance with Chapter 10-500 Application and Approval Process for Special Events in the Revised Ordinances of Tremonton City Corporation

Councilmember Doutre said it will be a fun night and there are food trucks planned at Midland Square. Director Christensen noted the City will probably have ancillary events in addition to the “Mugs and Bananas Drag Night”. There will be live music depending on accommodations. The event will be from 7 to 9 p.m. The cars will be set up between Carquest and Intermountain Farmers Association (IFA) on 200 West like a car show. After the car show they will cruise down Main Street.

Manager Warnke said the Council can approve the Special Event Permit and have stipulations regarding the jersey barriers and the burn out area. Councilmember Rohde wondered if there can be an age limit for those doing the burn outs. Chief Nance noted the organizer can hand out a permit to those authorized to enter the burn out area.

Motion by Councilmember Rohde to grant the Special Permit for the “Mugs and Bananas Drag Night”. Motion seconded simultaneously by Councilmembers Doutre and Holmgren. Councilmember Rohde added that permits are required as discussed and the barricades for the Special Event. Councilmembers Doutre and Holmgren approved the addition. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

f. Discussion and consideration of authorization to sign a non-obligatory purchase order for police vehicles for potential purchase in FY 2018

Chief Nance said two vehicles have a lot of miles and have had several repairs. They would like to replace them with a Chevy Silverado pickup and a Ford F150. The pickups already in the fleet have been nice as they have more room for equipment and prisoners. The new pickups for consideration have four doors. The trucks tend to hold their value better. It is proposed to purchase one pickup from both local dealerships.

Motion by Councilmember Doutre to authorize to sign a non-obligatory purchase order. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

g. Discussion on Awarding Bid for FY 2018 Street Reconstruction Projects to the most Qualified Low Bidder

Director Fulgham noted they went out for pre-bidding. The Council directed him to bid all road projects on his list. There were seven bids with Staker Parsons at the low bid of $749,986 and Geneva Rock Products at the high bid of $1.1M. The bids would do six streets projects and several alleyway construction projects. The Council can accept the low bid or scale back up to 50 percent without having to go out to rebid. The bid documents state the City will award a bid in 30 days or go out to rebid. The 30 days expire April 21, 2017.

Motion by Councilmember Doutre to table this item until the full Council is available at the next City Council meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

9. Reports and Comments

a. City Manager Reports and Comments

Some of the computers have reached the age they need to be replaced. The Council’s Surface Pros are also needing to be replaced. The City can purchase new devices for the Council or provide a stipend of $1,500 every four years. The stipend will be spread over the four year term.

The tentative budget includes funds for UTOPIA for past Operating Expense obligations. It is not a legal obligation but other cities have paid to help get UTOPIA through a difficult spot in operational revenues.

The City keeps Transient Room Tax (TRT) in the General Fund. The City receives 1 percent of the purchase price for hotel rooms, which amount to approximately $24K annually. In the past, the funds have been transferred to the Fire Department as there is a lot of bad debt associated with people passing through town that are involved in accidents. The Fire Fund looks favorable now so it is proposed the TRT stay in the General Fund.

Manager Warnke noted KSL news highlighted Box Elder County and how difficult it is to recruit police officers. Garland increased police officer wages higher than Tremonton currently pays. The City did a salary survey to help get wages closer to comparable entities. The change would affect all wages for the Police Department. The proposed wages are a little lower than Brigham. There would also be changes that would affect retirement. Chief Nance noted other starting wages are over $18 while the City’s is $16.71. Manager Warnke stated the wage increase would impact the City $38K a year. He noted there would be more impact based on the changes to retirement. Councilmember Rohde stated it would be good to be close to the same wage so the Police Department gets good options for hiring new officers.

Manager Warnke noted the City has a good employee base and would like to stay competitive for all employees. It was proposed to have a two (2) percent Cost-of-living adjustments (COLA) and one (1) percent for merit. The hope is to do a salary survey later when there is additional revenue in the General Fund.

There will be more discussion about the roads and the budget at the April 18 City Council meeting when the entire Council is in attendance. Director Christensen worked on the budget and will review it with the Council.

b. City Department Head Reports and Comments

Chief Nance stated the City received a grant for a new speed trailer. It has solar panels and can stay out most of the time. It can also collect statistical information for traffic in both directions. The statistical information will be shared with the State. The old speed trailer was donated to Willard.

c. Council Reports and Comments

Councilmember Holmgren noted he is looking for larger flower pots on Main Street to replace some that are looking rough. Mayor Fridal said someone from Kent’s wanted to know who does the flower pots on Main Street because they look so good.

Councilmember Rohde posed a question on Facebook asking what kind of recreation things the community would like to see. The first item is more trees to provide shade at the parks. The other request was a couple basketball courts at the park. Director Christensen noted he called the Utah Jazz office twice in the last two years about doing a Larry H. Miller court. They were not interested in putting one in Tremonton at the time but someone from Utah Jazz called last week and told Director Christensen they will be picking locations next week and are considering Tremonton. The court would be post tension concrete with two sideways full courts and one full court. The proposed site is Meadow Park between the bowery and the playground. That area of town has a lot of density and kids that do not have a lot of money and would appreciate it the most. There should be an answer next week regarding the location of the next court they will help build. If selected, Utah Jazz gives $25K and the City would pay the rest. The total cost is around $50K. The court could be used as a tennis court as well. It includes six goals and breakaway rims that can raise from 7 ½ feet to 10 feet.

Director Christensen commented the new sign for Jeannie Stevens Park is on the way.

Councilmember Rohde said UPS and other drivers expressed concern about the one way drive thru at the old King’s building. They are worried it will block delivery trucks so they won’t have a way to exit. Director Fulgham noted the alley use to be one way, it just hasn’t been repainted. It is private property. It does not have good visual to exit onto Tremont Street and it is not wide enough for two lanes. Councilmember Rohde asked if the City can put up signs behind Ridley’s to help facilitate traffic for delivery trucks. Director Fulgham stated the City could put up signs with time limits for loading and unloading.

Mayor Fridal said there was a meeting to discuss drainage issues with Chris Peterson, Director Fulgham, Chris Breinholt, Manager Warnke, and himself at UDOT in Ogden. The area UDOT is considering work is from Box Elder County Fairgrounds to 2000 West. UDOT will buy the pipe, the City will do the work, and Box Elder County volunteered to do the fill. Director Fulgham noted some of the pipe currently goes down to 10 inches by Miller Gas then it gets bigger again. It is older pipe and does not have proper boxes. This will put in new pipe and manholes. UDOT was very helpful. The pipe may be installed this fall after people are finished irrigating. This should take care of the water problem in the neighborhood behind Buttars Tractor and the road coming off the golf course. Director Fulgham said the pipe will be 18 inches at the fairgrounds and work up to 30 inches at 2000 West. There will probably be two 30 inch pipes under the road to take the water across Main from 2000 West. Mayor Fridal got permission from a land owner to clean out and burn a ditch so the water will flow easier.

The Council did not move into a closed session.

10. CLOSED SESSION:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms
b. Session to discuss the mental health, character, and competence of an individual

11. Adjournment.

Motion by Councilmember Rohde to adjourn the meeting. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye. Motion approved.

The meeting adjourned at 7:57 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Deputy Recorder Cynthia Nelson.

Dated this 18th day of April, 2017.
Linsey Nessen, City Recorder